Sandbox release disclaimer: Some content in this article outlines how to use functionalities that will be publicly released to all clients at the end of July 2026. If you see differences between this article and your platform, check back at that time. Learn more about the release cycle.
Introduction
Once you have created either an e-learning or an Instructor-Led Training (ILT) course, you can then configure its settings, customizing them differently from the platform's default configuration. The platform default settings are either managed from the Configure branding and look menu or from the platform Advanced settings.
To begin, access the Navigation Menu, then select the Courses item from the Content and delivery (folder icon).
On the main Courses page, find the course in the list and click on its description to enter the course configuration area, then move to the Properties tab. This area groups all of the configuration options for the course. Most of the options are available both for e-learning and for ILT courses, but there are some exceptions (outlined in this article).
The Properties tab is divided into various vertical tabs, each one dedicated to the configuration of different aspects of the course.
Summary and languages
The Summary and languages tab groups the course summary data (title, description, and short description) and its translations, and includes options to configure the languages in which the course training material is offered (for e-learning courses only).
For e-learning courses, the translation of the course summary fields and the course training materials is managed separately. You can translate only the course summary, only the training materials, or both. We recommend offering learners fully translated courses for a consistent experience.
Content is displayed in the learner’s preferred language (set on the My profile page) if the translation is available. On pre-login pages, such as external catalogs, content is displayed in the language selected with the language selector dropdown. When translations are not available, the platform falls back on the course's default language.
The default language is also used in all course administrative areas.
Please note. When learners use language filters to search for e-learning courses in specific languages across the platform, filters take into consideration only the course default language and the language of the training materials, not the course summary language. For ILT courses, the platform considers the language selected with the Language parameter of the course properties, Details tab.
Course summary
The course title and description are mandatory. They are set when the course is created, and can be modified at any time. The short description is optional, and can be added only from the Summary and languages tab. It is displayed below the course title on the course page and can be used to provide additional context to the title.
The language of the summary fields is determined by the language set in the course creator’s profile at the time the course is created, but you can change it afterwards. You can translate these fields into one or more of the platform’s available languages, using AI or manual translation.
To translate the course summary fields manually, follow these steps:
- Click Manage translations.
- In the right panel, click Add language.
- Select languages and click Add languages. You can only select up to 10 languages at a time. To translate more languages, repeat the previous steps and add more languages.
- Close the right panel to go back to the course configuration page.
Select a language from the Course summary dropdown menu. Enter the translations and save your changes.
The course’s title and description are mandatory in the default language. In additional languages, all fields are optional. If no translation is provided, the content will be displayed in the course’s default language.
To remove a language, click Manage translations and click the bin icon next to the language. The default language cannot be removed. When you remove a language:
- The content will be displayed in the course’s default language.
- The added translations are removed and you cannot recover them.
See the article Translating the course summary fields with AI for more details on AI-generated translations.
Course language (e-learning courses only)
You can offer the course in multiple languages based on your audience's needs. Use the options in this section to set the default language and optionally add additional languages, choosing from those officially supported by the platform.
Learn more about multilingual courses.
Details
The Details tab collects the course's basic data.
Course information
The Course information section of the Details tab groups the following course data:
- Code: The course code can be optionally assigned when the course is created, but can also be added to or modified at any time afterward.
- ID (disabled): The course ID is automatically assigned by the platform and cannot be modified or copied from this tab.
- Type (disabled): The course type is chosen when the course is created and cannot be modified or copied from this tab.
- Category: The category the course belongs to. It is assigned when the course is created, but can be updated at any time. It is mandatory to assign a course to a category.
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Created by (read-only): Identifies the user who created the course. Use this information to filter courses by author in the Courses page (Created by filter) and in the Training material page (Content creators filter). Please note:
- Power Users can always see the name of the course creator, even if the creator is not assigned to them as a resource.
- For performance reasons, Power Users are allowed to filter courses by content creator only in the Courses page.
- In the case of courses imported from the Content marketplace, the Created by field will display the name of the Superadmin who imported the course, unless the import was triggered by a learner enrolling in the course from the course catalog. In this case, the Created by field will be automatically populated with the name of the first Superadmin created available in the platform.
- Creation date (read-only): Date when the course was created.
- Last update date (read-only): Date when the course was updated the last time.
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Last updated by (read-only): Identifies the user who last updated the course. Use this information to filter courses by the author of the last update in the Courses page (Last updated by filter). Power Users can always see the name of the user who last updated the course, even if that user is not assigned to them as a resource. Updates include:
- Changes to course properties.
- The creation of training material within the course.
- The deletion of training material within the course or in the Training material page.
- The modification of the training material title, description, short description, or tags within the course or in the Training material page.
- The linking or unlinking of the training material to and from the Training material page.
- Creation, modification, or deletion of course widgets.
- For ILT courses, the creation, modification, or deletion of sessions or events.
You can find detailed information about who updated the course and how in the Audit trail by selecting the following filters:
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- Course properties have been changed
- Training material has been created
- Deleted training material from course
- Training material has been updated
Thumbnail
Set a thumbnail for the course, so that it will be visible in the course card displayed on various learner pages. Find out more about managing thumbnails for courses.
Header layout
Select the Enable custom settings for the header layout option to configure a custom course header for the course page in catalogs, independently from the default header layout set for all courses in the Course Catalog Page section of the Configure branding and look menu.
Find out more about managing header images for courses.
Assigned skills
Use this area to manually add skills to the course, or to import the skills assigned to another course of the platform. You can associate up to 15 skills per course. Learn more about skills management and how to associate skills to courses.
E-signature
Use this area to enable the e-signature for the course, if the E-signature app is active on your platform. More on e-signature in your platform.
Completion rules (ILT courses only)
For ILT courses, learners usually self-enroll in one session. Nevertheless, the platform allows administrators to enroll a learner in multiple sessions belonging to the same course. See the article Enrolling users in ILT courses and sessions > Enroll users in multiple sessions of an ILT course.
This setting lets you control how the ILT course will be marked complete based on session completion.
- At least one completed session: Use this setting if you want the course to be marked completed when the learner completes at least one of the sessions in which they are enrolled. This setting will also work for the case where the user is enrolled in only one session.
- Percentage of completed sessions: In the case of multi-session enrollments, with this option you can set how many of the enrolled sessions must be completed for the ILT course itself to be marked complete. For example, if there are four enrolled sessions and you set 50%, the course will be marked completed as soon as the learner completes two of their enrolled sessions.
Note: Session completion is itself determined by a setting configured at the session level. See the article Creating and managing ILT sessions > Set how a session is marked completed.
Average time
Use this option to set how much time users should take to complete the course. This value is displayed on the course card in catalogs and on the My courses and learning plans page, as well as in the Course details widget.
By setting the average time for completion, Superadmins and instructors can run reports to compare the actual completion times against the estimated completion times for the course.
Course editing restrictions (Superadmins only)
This section is visible only to Superadmins.
Enable the Prevent instructors and Power Users from editing course properties and training material option to restrict these roles from performing the following actions, regardless of the Power Users’ permissions on courses:
| Power Users |
|
| Power Users and instructors |
|
This setting improves the granularity of the Courses / Edit permission for Power Users. It allows them to continue managing course enrollments while reserving the ability to perform the above-listed actions exclusively for Superadmins.
You can also enable and disable this option from the Courses page by clicking the ellipsis menu at the end of the course row and selecting Prevent Power Users from editing or Enable Power Users to edit. Perform these actions on multiple courses at once by selecting the desired courses using the checkboxes at the beginning of each row, then click Choose action and select one of the options described above.
Please note. When a Superadmin duplicates a course with the Prevent instructors and Power Users from editing course properties and training material option enabled, the duplicated course inherits this setting.
Course additional fields
This tab is used to define the values of the additional fields assigned to the course. Learn more about additional fields for courses.
Enrollment options
The Enrollment options vertical tab groups the configuration options related to course enrollment as well as to courses and sessions self-unenrollment.
Self-unenrollment
Use the options in this area to manage the self-unenrollment behavior for the course as follows:
- When the Enable self-unenrollment for this course option is selected, the users who have not completed the course can self un-enroll from the course while the users who have completed it cannot self un-enroll.
- When both the Enable self-unenrollment for this course option and the Allow self-unenrollment from the course even if the learner has completed it option are enabled, any user can self-unenroll from the course, even when they have completed it.
When learners self-unenroll, their tracking data will no longer be shown in the course report.
Please note. If the course is part of a learning plan the learner is enrolled in, the self-unenrollment option is ignored, even if it is enabled. In this case, learners will not see the Unenroll option to self-unenroll from the course.
Session self-unenrollment (for ILT and VILT courses only)
In addition to managing the self-unenrollment from courses, for ILT and VILT courses, you can also configure the self-unenrollment from sessions.
Also, use this area to set whether learners are allowed to change the session they are enrolled in, unenrolling from it and enrolling into another one.
Please note that if the session self-unenrollment options are enabled, learners will see them as available even when they have completed the course, the session, or both.
As for the course self-enrollment, when learners self-unenroll from sessions, their tracking data will no longer be shown in the course report.
Enrollment invitations via external calendar (for ILT and VILT courses only)
This functionality is available only if a Docebo Connect external calendar integration is configured on your platform.
In the ILT course properties, these settings become visible only when the Enrollment Invitations via external calendar option is enabled at the global level in the platform Advanced settings > ILT tab > Enrollment invitations via external calendar section.
- The option Enable external calendars’ RSVP feature for all the sessions of this course is enabled by default for all newly created ILT courses. But you can disable it for any individual ILT course by deselecting the check box.
- You can also disable or enable external calendar invitations for individual sessions of an ILT course.
For more information see the article External calendar invitations and RSVPs for ILT courses.
Enrollment link
When you generate an enrollment link for a course, learners will be able to self-enroll in the course directly from the link. Learn more on enrollment links.
Enrollment code
You can generate enrollment codes and distribute them to your learners so that they will be able to self-enroll from the Enrollment code widget. Learn more about enrollment codes.
Quick enrollment (for e-learning courses only)
When this option is enabled, the course overview page is not displayed when learners self-enroll in the course from catalogs and channels, and they will directly land on the course player page. This streamlines the enrollment process and allows learners to start the course with fewer clicks.
Learners can still view the course overview page by clicking View course details on the course card in catalogs and channels before enrolling.
Tip. When quick enrollment is enabled, consider adding course widgets that display key course information below the course player, ensuring learners can still access important details.
The quick enrollment is not available when:
- Learners are required to fill in the enrollment additional fields.
- The course enrollment policy is set to Only administrators can enroll learners or Pending administrator approval, in the course properties > Catalog options.
- The course's maximum enrollment quota is reached, even if the waiting list is active.
- The course starting view is set to show the course overview page in the course properties > Player tab.
- Learners access the course from the search results of the global search.
- The course is on sale via e-commerce.
Please note. Whether the course is on sale or not, the Enrollment successful and Enrollment in waiting list done pop-ups are not displayed as intermediate steps in the enrollment process.
Automatic unenrollment (for ILT and VILT courses only)
Activate the option in this area so that users who have been deactivated or whose accounts have expired will be periodically unenrolled from sessions (independently from their enrollment status) to ensure that active users have access to seats. However, they will still be enrolled in the course, allowing them to reselect a session if they are reactivated in the future. The unenrollment happens in real time for deactivated users, while for expired users it may take up to an hour.
The deactivated users who were enrolled in past sessions will remain enrolled in those sessions.
Time options
Use the options of this tab to manage when learners can start the course and how much time they have to complete it. More details on time options can be found in the dedicated article of the Knowledge Base.
Navigation
The navigation policy of a course allows you to establish the order of the training material composing it. Find out more about the course navigation policy.
Certificate templates
In this tab, you can associate a certificate template to the course so that the course completion certificate will use the certificate template layout. Learn more about certificates.
Player
From this tab, you can manage the course player, which dictates how the course training material is visually presented to learners. Learn more in the Knowledge Base article on the course player configuration.
Catalog options
In the Catalog Options tab, you can configure the course visibility and self-enrollment policy on catalogs. Refer to the Knowledge Base article on catalogs for further details.
E-commerce
This tab is visible only if you have activated the e-commerce app.
From here, you can set whether a course is available for free in catalogs, or if it is on sale. If the course is on sale, select the course in on sale in catalogs option, and set a price for it. Remember that you cannot put courses on sale if they include training material from Docebo Content, Docebo Content Classic, or any other content provider.
If you have activated the Content partners functionality, you can set the standard price for users that are not affiliated with the content partner for the course, as well as a price for affiliates. If you set a default discount for affiliates when creating the content partner, the Affiliate price section will be automatically calculated based on the standard price, with the default discount of the content partner applied. This field can be changed as desired, but remember that the Affiliate price cannot be higher than the set Standard Price (it can only be lower or equal).
Enrollment limitations for courses on sale
When a course is on sale, the settings in the Catalog Options tab will be handled as follows:
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Waiting list section options
- the Allow automatic enrollment from the waiting list when learners unenroll option will not apply, even if selected
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Course enrollment policy section options
- if the Pending administrator approval enrollment policy is enabled, users will be able to self-enroll freely
- if the Only administrators can enroll learners enrollment policy is enabled, users will not be able to purchase courses.
Content partners
From this tab, verify whether the course is assigned to any content partner. Please be aware that this tab is for viewing only, and any customization or assignment should be done through the Content partners functionality.
Score and credits
Use this tab to manage the initial and final scores of the course. Tracking both scores can be useful to understand if the user's knowledge improved after they took the course.
The course score and earned credits are displayed in the Users - Courses custom report when the corresponding view options are selected, and on certificates when the [course_credits], the [course_score_final], or the [course_score_final_max] shortcodes are included in the certificate template.
Course initial score calculation
Check The score generated by a training material option to activate the initial score calculation, and select the training material that will be used to assign the course initial score among those associated with the course.
Course final score calculation (Bookmark)
Manage the assignment of the course final score for your users. Use this area to configure the final score assignment method for this course.
The final score can be:
- Set as the score of the last training material generating a score, this is the default option. Remember that the training material order is set in the Training Material tab.
- Generated from a specific training material in the course, select it from the dropdown
- The sum of the scores of all the training material associated with the course
- The average of the scores of all the training material associated with the course
Please note the following points about the calculation methods:
- Both the sum and the average of the scores calculation methods work accurately only if all of the training material associated with the course uses the same units: either points or percentage.
- The sum and average only take into account active (visible) training materials. If a training material is hidden, its score is not included in the sum or the average.
- If the score of your course is generated by a specific training material, when the training material is removed from the course, the score calculation method is reset to the Use the score of the last training material in the course option
- Both for the initial and the final score calculation options, the training material available for selection and included in the score calculation are SCORM, Tin Can, AICC, assignment, test, LTI, and Elucidat, since these types of training material support the score management.
- When the score is manually set by a Superadmin or a Power User, the score will not be updated even if the learner then completes other training material thus generating a score. The score generated by the training material completion is not considered, while the score shown is still the one set by the administrator or Power User.
- If you change the score calculation method, all existing scores will be recalculated, even if they have been manually set by a Superadmin or a Power User. If the score calculation method is changed by a Power User, the recalculation will be carried out for all of the users enrolled in the course, even if not directly managed by the Power User.
The settings you configure in this tab for ILT courses will only be applied to the sessions where the evaluation criterion is set to Evaluation Based.
Please note! Remember that SCORM, AICC, xAPI (Tin Can), and LTI packages may include scores. If you want to exclude the score of these packages from the calculation of the course score, make sure that they are not sending any score to the platform. Since the course score calculation takes into consideration all scores, including those set to 0 (zero), if your calculation method is either set to The sum of all scores taken by the user in the course or The average of all scores taken by the user in the course and the external package sends a 0 (zero) score, then it will also be included in the calculation.
Credits (CEUs)
Set the number of credits assigned to the course, they can be shown in custom reports and in the My activities area.
If credits (CEUs) no longer need to be active or linked to the course, remove them by deleting their value and saving your changes. This action will clear the CEU field.
Rating and sharing
From this tab, you can enable users to rate the course and to share the course details on social media. Learn more about:
Certifications and retraining
From this tab, you can select the certification to associate with the course. Click on the plus button and select the certification from the right panel. Learn more about certifications and retraining.