Introduction

In your platform, you can quickly and easily check course progress and statistics as a Superadmin, Instructor, or Power User (if given permission from the Superadmin). This article outlines how to access and manage the course report.

To access a course report, log into your Docebo platform as a Superadmin, Instructor, or Power User. Then, press the Menu item in the left sidebar and select the My Courses and Learning Plans item from the slide-out menu. Here, select a course. Once you're on the course page, click on the ellipsis icon in the top right corner of the page, then select the Reports item.

You can also access the Course Report from the Course Management area, by selecting a course and moving to the Reports tab.

General Statistics

Once you've reached the course report, you will see a number of statistics at the top of the page:

• The total number of enrolled users
• The number of users who have completed the course, are still in progress or have yet to begin the course
• The number of days since the course's launch.
• The number of training materials in the course.

The Training Material View Statistics graph displays the number of users that have viewed the training materials in the course during the last 14 days. Underneath the graph, you will find a list displaying user statistics, training material statistics, and learner assignments information. Let's take a look at the information in each tab.

User Statistics Tab

The User Statistics tab shows a list of all of the users enrolled in the course. In the search bar on the top of the list, you can use the Export dropdown menu to Export a list of the enrolled users via CSV or Excel or search for a specific user in the course.

 Here follow the details available in each row:

• Username - username of the user enrolled in the course
• Enrollment date - Date when the user enrolled in the course
• First access date - Date and time that the user first accessed the course
• Completion date - Date and time when the user completed the course
• Last access date - Date and time when the user last accessed the course
• Progress - User progress in the course, in percentage
• Training material time – The total time spent by the learner on the training materials composing the course (both on desktop and on mobile) since enrollment. The total time is recalculated every day at 0:00 UTC time. Please note that the time is calculated on the actual time the user spends in the course, removing breaks caused by inactivity also due to pop-up blockers and tab closing.
• Session time –  The total time spent by the learner on the attended session events composing the course (for ILT - Instructor-Led Training course type)
• Status - The user's current status in the course. Possible values are: Not Yet Started, In Progress, or Completed
• Score - The course score calculated on the basis of tests, assignments, or any other training material associated with a score. The details about the score associated with every training material included in the course are available in the user summary report, which you can access by clicking on the username in the user's row. The score is calculated according to the settings defined in the course Advanced Properties, Score tab.

Click on the username in the user's row, to view the user's report for the selected course. The report displays a graph and a timeline for the user's course accesses and lists all of the of training materials associated with the course. Each training material's row displays the title as well as the learner's first and last attempt, first and last completion date, training material version, status, reset, and score.

Training Material Statistics Tab

The Training Material Statistics tab lists all of the training materials included in the course. In the search bar on the top of the list, you can use the Export dropdown menu to Export a list of the course's training materials via CSV or Excel or search for specific training material.

Every row in the list shows the title of the training material, as well as its status (the number of users that have completed the training material, that are in progress, or that have to begin the training material) and the average score of the training material, if applicable. Click on the training material's title in the row to be redirected to the training material's dedicated statistics page. Here, you will find a list of each user that has opened the training material. Here follow the details available in each row:

• Username / First Name / Last Name - The user's first, last name, and username of the user enrolled in the course
• First / Last Attempt - Date and time when the user first and last accessed the training material
• First Completion / Completion Date - Date and time of the user's first and last completion of the training material
• Version - The version of the training material accessed by the user
• Status - The user's status for the training material: either Not Yet Started, In Progress, or Completed

Learner Assignments Tab

The Learner Assignments tab shows the list of the assignments that users have submitted for the selected course. Each row for every assignment displays the username and the full name of the user, the name of the assignment training material, the date and time of the submission, the status, score, and the option to view or evaluate it. Learn more about assignments and how to evaluate them.

Exporting the Course Report

You can export the course report in CSV and in Excel format. To do so, move to the Export as area, select the export format from the dropdown window and click on the arrow button. Once the export is completed, you will be able to download it on your device.

When exporting the course report, please note that data concerning SCORM, AICC, and Test training materials are always exported while the export procedure does not support other training material types, and thus data will be set to zero.

SCORM Tracking and CMI