DISCLAIMER: Some content in this article outlines how to use functionalities that will be publicly released to all clients at the end of May 2023. If you see differences between this article and your platform, check back at that time for updated content.
The main goal of your platform is to help you in creating and managing courses, from training material to the course layout and properties, up to course reports. All of the courses in your platform are created and managed from a unique menu, called Course Management. Reach this area by accessing the Admin Menu from the gear icon in the top right corner of the platform.
Then, press the Courses Management item from the E-Learning section.
The Course Management Page(UPDATED!)
The main element of the Course Management page is the course table, listing all of the courses in your platform. You can customize the table layout in order to show only the columns that are relevant to you. To do so, click on the Columns Management icon on top of the table to select the columns you would like to include in the table view. The table can include up to nine columns. Use the Cross icon to drag and drop the columns in the list, sorting them according to your needs.
All of the tables available in the course management area can be customized using the Columns Management feature.
Courses can be organized into categories (so that they can be filtered in the course management area) used to assign courses to Power Users and to sort data in custom reports. If your courses are organized into categories, click on the Categories icon on the top of the table to access the categories management.
Click on the category name in the left panel to use it as a filter, or to manage existing categories (edit details, move or delete them and create new sub-categories).
You can filter the content of the table by clicking on the filter icon on top of the table to see the complete filter list and to make your selection. Filters are applied in real-time. In addition, you can use the free text search area to look for courses (either by course name, course code or course unique ID), and sort columns by clicking on the column header. Please note that not all of the columns can be sorted.
Move to the Additional Fields tab and to the Enrollment Additional Fields tab to set additional fields for courses and for enrollments. Click on the course description to see its details.
From the Course Management area, you can create and manage two types of courses:
- E-learning courses
- These courses are completely delivered online, do not involve instructors, and do not require learners to attend them at the same time, and from a physical location. Find out more about E-Learning Courses.
- ILT (Instructor-Led Training) courses and VILT (Virtual Instructor-Led Training)
- ILT and VILT courses are used to manage classroom and webinar courses. They are managed and delivered by one or more instructors, either online, through a webinar tool, or on-site, in a classroom. These courses are made up of one or more sessions. More details about ILT and VILT Courses.
Decommissioning and Decommissioned Courses
If you have imported content from the Docebo Content library as a course, be aware that these courses may be decommissioned (because they are out of date, for example). We suggest you enable the Marketplace column in the Course Management table (using the Columns Management feature) so that you are alerted when a course imported from Docebo Content is about or has been decommissioned.
When a course imported from the Docebo Content library is close to the decommissioning date, it is identified by a warning icon before the course name, and in the course row, while decommissioned courses are identified by an error icon. Hover your mouse over the icon to learn more about the course decommissioning date. You can filter decommissioning or decommissioned training materials, or both, with the dedicated filter. Refer to the Docebo Content article for more information on how to manage the decommissioning or decommissioned content.
If you have imported content from the Docebo Content Library as training material, the warning and the error icons are displayed when the content that is going to be decommissioned is the original content imported from Docebo Content and the course has not been modified by the Superadmin. If the Superadmin has altered the course by adding additional training materials, the warning and the error icons will not be displayed. If the course includes other training materials besides the one that is about to be decommissioned, no warning or error icons will be displayed.
Mass Actions for Courses
From the Course Management main page, you can take advantage of mass actions in order to save time and reduce the risk of errors, by selecting the courses you would like to involve in action, checking the checkbox next to their codes and clicking on Choose Action in the bottom right corner of the page. Learn more about mass actions for courses.
Sending the Course URL to Learners
Once the course is created and properly configured, you are ready to enroll learners and to share the course URL. The course URL format is different, depending on whether you are sending the URL to enrolled or unenrolled users.
When enrolled users click on the course URL, they will land on the course page in the platform and will be ready to start learning. The courses URL for enrolled users must be formatted as follows:
When unenrolled users click on the course URL, they will land on the course page in the platform and will need to self-enroll into the course. As a Superadmin, you can configure the self-enrollment options. The courses URL for unenrolled users must be formatted as follows:
Please note that if enrolled users access the course by clicking on the URL formatted for unenrolled users, they will still land on the course main page and will not need to enroll.