Introduction
In your platform, you can create course categories to divide and organize your courses. Categories can be created and used to filter courses in the course management area, assign courses to Power Users, and sort data in custom reports.
With categories, you can create a hierarchical structure for browsing courses in catalogs. Each course can be assigned to only one category. When a user selects a category, they will see only the content belonging to that category, or to its subcategories.
Note that the Categories selection is separate from the Filters. When viewing the content of a particular category, you can also use the available filters to further refine the view.
The categories you define are also available for navigating courses in the Course management page.
This article outlines how to create and manage course categories.
Creating a category
To create a category, access the Navigation menu > Content and delivery (folder icon) > Courses. Press the plus button in the top right corner of the main courses page and select New category.
In the slideout panel, select a language from the dropdown menu, then type the category name and the category code and select a destination for your category. You can translate the category name into multiple languages by pressing the globe icon in the top right part of the panel. Please note that the category name field does not accept HTML code. If found, the HTML code will be deleted while other characters will be kept.
Press Create to finalize the creation of your category.
In order to see your newly created category, click on the folder icon on the left side of the course table. From this panel, you can edit, move, delete and add subcategories to your category by clicking on the ellipsis menu at the end of the category row and selecting the corresponding option.
Please note that the root category cannot be moved or deleted.
Notes on categories
- You cannot create categories at the same level as the root. The root category represents the platform, it is the default category for new courses and must be unique.
- When using the Extended Enterprise app, remember that categories are defined at global level, for all of the domains.
Associating courses to categories
Courses are assigned by default to the root category. In order to assign a course to a different category, click on the course description in the course management table and move to the Details section of the Properties tab.
Move to the Category item, click on Select category, choose a category from the right panel and click Confirm. Click on Save changes to terminate. You can associate the course to only one category, not multiple categories.
Tips and tricks
- If you are using Power Users to manage courses, you can add the courses into a specific category so you as the Superadmin can easily view which categories are assigned to which Power User profile. You can also assign entire categories to Power User profiles.
- If a category does not have any course assigned to it, then Power Users will not see this category even if they have all the relevant permissions, and all the courses and learning plans assigned to them as resources. On the contrary, Superadmins will be able to see an empty category.
- You can create a specific category to put all the courses that are not used anymore. In this way, you will not need to delete them.
Sharing the link of results filtered by category
The Categories filter can be applied on the built-in course catalog page, or on the page of a particular catalog. You can also additionally apply other filters available in the Filters list. A link to the pre-filtered view can be copied from the address bar, or using the Share this view button in the top right corner.
For example:
https://academy70.docebosaas.com/learn/catalog?ctldoc-catalog-0=category_id-2
When using such links to a pre-filtered view within the platform, for example inside a Custom content box widget, please note that on the mobile app, the Categories filter will not be applied. Any other Filters, however, will still be applied.