Editing lessons with the Creator tool – Docebo Help & Support

Introduction

Docebo Creator is a powerful feature designed to streamline the creation and management of interactive lessons within your learning platform. With an intuitive interface, it allows you to arrange screens, add multimedia, and incorporate activities to engage learners. This article will guide you through the process of editing Creator lessons with the Creator editor.

For instructions on creating, managing, and tracking Creator lessons, refer to the article Creating and managing Creator lessons.

For more information on the AI features of Creator, refer to our frequently asked questions on AI features.

Starting a Creator lesson: manual or AI-assisted creation

When you create a new Creator lesson, you can choose how to start building your content:

Start with AI: You can let the AI draft your lesson for you based on your documents and prompt. This option is available only if AI features for Creator are enabled in the Artificial intelligence control panel.
Create manually: You will begin with an empty lesson and add content manually.

Regardless of how you start, you will be redirected to the Creator editor, where you can add, edit, and manage your lesson content. All changes are saved automatically, and you can leave the editor at any time by clicking the X icon (Close editor) in the header.

Generating screens with AI

If you choose to generate content with AI, click on Start with AI. In the content builder page, you can enter your prompt and upload up to 3 files. For details on supported file types and size limits, refer to the article Docebo system requirements.

You can also:

Upload only documents (without a prompt): the AI will generate a lesson based on the content of the documents.
Insert only a prompt (without documents): make sure the prompt is specific enough to guide the generation (for example, include a clear topic or structure).

For tips on writing effective prompts and preparing documents for AI-generated lessons, refer to the article Best practices for creating lessons with AI in Creator.

When you are ready, click on Generate screens. The process may take some minutes, but you can leave the editor and come back later. When generation is complete, a draft lesson will appear with the screens created by the AI.

You can preview the AI-generated draft. If you are not satisfied with the result and wish to edit your prompt or change the uploaded documents, click on Try again at the top of any screen. You will be redirected to the prompt page, where your previous entries will be pre-filled for easier editing.

If you are happy with the draft, click on Confirm and edit at the top of any screen. You can then start working on the draft as desired, editing content as described in the following sections.

Generating screens manually

If you choose to generate content manually, you will be required to set the default language for your lesson. Note that you can only set this once and you cannot change it later. You can still add translations for your lessons as explained in the chapter Translating Creator lessons. Only after selecting the default language, click on Create manually.

Selecting a format and managing screens

If you created your lesson manually, the first step after selecting the default language is choosing a layout to start with. Click on one of the layout previews to create your first screen. You can change or adjust the layout later by moving or editing elements on the screen, as explained in the next sections.

After selecting a layout, you will be redirected to the first screen of your Creator lesson.

If you generated your lesson with AI, the lesson will open with a set of screens already created based on your input. You can edit these screens or add new ones as needed.

In the Screens panel on the left, you will find the list of your screens. You can open or close this panel by using the Screens button in the header.

To add a screen, click on the plus (Add screen) button at the top of the panel, then select if you want to add a content screen or an assessment screen. Content screens form the informative part of your Creator lesson, while assessment screens serve as an evaluation of the learner’s understanding. Refer to the chapter Adding an assessment screen of this article for detailed instructions on assessment screens. To add a new content screen, select Content screen and choose the desired layout for your screen.

To rearrange the order of the screens, use the drag icon in the screen’s row or click on the related ellipsis icon and select Move up or Move down.

To rename a screen, click on the ellipsis icon in the screen’s row and select Rename. In the pop-up window, type the new name and click on Rename. This is the name that learners will see at the top of the screen when playing the Creator lesson. To remove a screen, select Delete among the screen actions.

To undo or redo any action, use the corresponding arrow buttons in the editor header.

Adding and managing text elements

Select the elements on the screen by clicking on them, or add new elements to your screen by clicking on Insert in the editor header and selecting the desired type of element.

To enter a text element, select Text. Next, select the format of the text you want to add among the proposed options.

Select the text element and type in your text. To edit the text formatting, select the desired text. An editing bar will appear, from which you can select the desired options:

Apply bold, italic, underlined, or strikethrough formatting
Change the text color
Change the type of paragraph (for example, heading, subheading, or description)
Adjust the text alignment
Format as numbered or bulleted list
Insert a link.

To edit the text with the help of the AI revision tools, select the text box, click on the stars icon to access the Edit with AI menu, and select one option: Rephrase, to rework your sentences and express them in a different way, Expand, to lengthen your text, Reduce, to shorten it, or Check grammar, to correct grammar, spelling, and syntax errors. If you are not satisfied with the result, you can undo revisions by clicking on the left arrow button (Undo) in the editor header.

Notes on AI text revision:

AI revision is only available if you have activated AI features for Creator in the Artificial intelligence control panel

The AI revision tools support all languages. However, right-to-left languages are not yet fully supported in the user interface. We are working on improving this functionality.

Refer to the next chapters to learn how to insert media and activity elements.

To rearrange the elements on the page, select them, click on the drag icon and drag them to the desired position.

To delete an element, select it and click on the trash icon.

You can resize a text or media element by selecting it and clicking on the square along the bottom or side border line, then drag it to the desired size. Note that side resizing is only possible for elements that don’t span the full width of a row (you can drag and drop elements as explained in the previous section to adjust their layout).

Adding and managing media

You can upload images, videos, and audio files in the media library, or embed video links from YouTube or Vimeo directly in your Creator lesson.

To embed a video, click on Insert and select Media, then click on Embed video. In the right panel, enter the video link, then close the panel.

To upload an image, a video, or and audio file, click on Insert and select Media, then click on Media library. In the slide-out panel, you can upload your file or select a previously uploaded one. Check the list of supported files for Creator media. Once you have uploaded a file, if auto tagging is enabled, the platform’s AI will analyze it and assign it tags, so that you can easily find your media by looking for tags as well as for media titles.

When browsing media, you will see them all if you are in the root folder. To browse a specific folder, click on Folders in the header and select the desired folder or subfolder. If you are a Power User, you will only see the folders that you were granted visibility on. You can also use the search bar to search for specific media titles or tags, and filter media by type (image, video, or audio).

As an option, click on the ellipsis icon in the top right corner of a media to edit its details (title and tags), move it to a different folder, or delete it. When you upload a media, this will be placed by default in the root folder, but you can organize them as you prefer.

The folder structure in the media library mirrors the organization of folders in the central repository, so that the visibility assigned to Power Users is aligned across both areas. However, please note that the media available in Creator’s media library are not the same as the training materials in the central repository. These are two distinct types of items and are not shared between the two environments, even if the folder names appear the same.

When you delete a media, a pop-up window will appear so that you can choose whether you want to:

Remove the media from the media library, but keep it in the Creator lessons where it is already in use
Remove the media from the media library and from all Creator lessons containing it. In this case, if the Creator lessons containing the media are already published, learners will see an error message instead of the media.

Select the media that you want to insert in your Creator lesson by clicking on it, then click on the Insert button. To replace a media, while on the desired screen, click on the gear icon (Media settings) at the top of the media, then browse or upload your files as explained in the previous section.

In the Media settings panel, you can also configure how images are displayed and add alternative text:

Image layout: Choose whether the image should fit within the media element (showing the whole image, possibly with empty margins) or fill it (cropping the image to fully occupy the element).
Alternative text: Optionally add a text description of the image. This text is used by screen readers and helps make the content accessible to visually impaired learners

When you are done, close the panel by using the Close panel button.

Adding an AI video presenter

In addition to standard videos, you can generate an AI-powered video featuring a virtual avatar reading your script.

You have 30 minutes of AI-generated video available to start using the feature, and these are shared among all the Superadmins and Power Users generating Creator lessons. Once you click on Generate AI presenter, the time is deducted from your available minutes, even if you later delete the video or do not publish the Creator lesson.

If you run out of time, contact your Account Manager (if your plan includes this option) or reach out to Docebo through the Help center.

To insert an AI video presenter, click on Insert and select Media, then click on AI video presenter. In the right-side panel, choose an avatar from the available options. You can listen to a preview of the avatar's voice by clicking on the play icon in the avatar’s image. To confirm an avatar, select the checkbox in the avatar’s image.

Next, type or paste your script in the text field. Keep in mind that the video cannot be edited after the generation, so edit your script carefully before generating the video. If you need to update a video, you will have to generate it again, which will consume additional minutes.

When you’re done, click on Generate AI presenter to create the video. Once generated, the AI video will be embedded in the lesson.

The AI video presenter generation may take some time, depending on the length of the script.

To modify an existing AI video presenter, select the presenter element and click on the gear icon (AI presenter settings). In the panel that opens, the previously selected avatar and script will be displayed. You can update them before generating a new version of the presenter. Keep in mind that generating a new version will consume additional minutes.

Adding and managing activities

Activities are questions for your learners, meant to increase their engagement with the lesson and to check their understanding of specific concepts.

To insert an activity, click on Insert and select Activities, then choose the desired type of activity:

Multiple choice
Single choice
True or false
Fill in the blank
Matching pairs.

Type your question and the related answers. For multiple choice activities, select all the correct answers that apply. For single choice activities, select the one correct answer. Click on the drag icon in an answer’s row to move it up or down, or click on the trash icon to delete it. To add more options, use the Add answer button.

For true or false activities, just type the question and select the correct answer.

For fill in the blank activities, type your question and add one or more blanks by clicking on Add blank or typing Control+Shift+A or Option+Shift+A. In the pop-up window, type one or more correct answers and add them to the list by clicking on Add answer. You can add up to 10 possible correct answers. To remove answers, click on the X icon next to the desired answer. When you are done, click on Confirm. You can edit the answers by clicking on the blank, or remove blanks by using the corresponding X icon.

For matching pairs activities, type your question and enter items in the left column with their corresponding matches in the right column. The pairs will automatically be shuffled when you are done editing. Press Add pair to add a new item and match, or the trash icon (Remove pair) to remove them.

Once you have defined the question and the answers for an activity, you can click on Done to finalize it and preview what the activity will look like for the learner. To further edit the activity, just click on the activity element.

Click on the gear icon (Activity settings) of an activity to optionally customize its settings:

Set the number of attempts the learner will have to perform the activity
Assign a score to the activity
Make the activity mandatory so that the learner cannot complete the Creator lesson without performing the activity
Show the correct answers after the learner has submitted their answer.

Please note! An activity screen is marked as completed only when learners scroll to the bottom of the screen. If the activity is marked as mandatory, the screen is marked as completed as soon as the learner completes the activity.

Adding and managing flashcards

Flashcards are a simple way to help learners review and retain key concepts. Each card has a front and a back: learners can flip the cards to check their understanding or explore additional details.

To insert flashcards, click on Insert, select Interactions, then choose Flashcards. A default card set will appear on your screen. Click directly on a card to enter your text. Click on the inserted text to format it as desired.

To edit a card, click on the pencil icon (Edit card). Select Choose image to select a background image for the card from the media library or upload one. Select Choose background color if you prefer to apply a solid background color instead. If you have already selected a background image, select Edit image to apply the desired layout: Fill to crop the image so it fully covers the card, or Fit to display the entire image (with possible margins). You can also add alternative text to describe the image for accessibility.

To remove a card, click on the trash icon (Remove). Click on the circular arrows icon (Flip) to flip the card and view its back: you can then edit it just like the front.

Click on New card at the bottom of the set to add another card. You can create from 1 to 9 cards in a set and these cannot be reordered.

Adding a document

Use the document viewer to embed PDFs directly into your Creator lesson. Learners will be able to scroll through them without leaving the lesson.

To insert a document, click on Insert, select Interactions, then choose Document. Next, upload a file from your device. For details on supported file types and size limits, refer to the article Docebo system requirements.

You can only upload one file per document element, but you can insert multiple document elements per screen if needed, and manage their order by dragging and dropping them.

Click on Replace document if you want to upload a different file, or on the trash icon (Delete) if you want to remove the document viewer element entirely.

To configure additional options, click on the gear icon (Settings). You can:

Allow printing, so learners can print the document directly.
Allow download, so learners can download the PDF to their device.
Make document mandatory, so learners have to view the entire document to complete the lesson.

When you’re done configuring the settings, click Close panel to return to the editor.

While in the editor, you will only view the first page of the uploaded document. To preview the whole document, switch to preview mode as explained in the Previewing Creator lessons chapter.

Adding AI virtual coaching

Use AI virtual coaching to simulate real-life conversations and help learners improve their communication skills in real-world scenarios. The AI analyzes learner responses and provides personalized feedback. Learn more on AI virtual coaching.

Adding an assessment screen

To add an end-of-lesson assessment, click on the plus (Add screen) button and select Assessment screen. You will have two options for creating your assessment:

Add activities manually: Choose this to manually add activities and write your questions and answers
Auto-generate activities: If you select this option, the AI will analyze your lesson's content and create activities automatically. In the pop-up window, select the desired number of activities and the types you want to include among the available options, then click Confirm. The AI will generate the assessment screen, and you can review and edit the activities as needed.

Notes on AI-generated assessments:

AI assessments are only available if you have activated AI features for Creator in the Artificial intelligence control panel

The AI requires a minimum of 200 words in your lesson content to automatically generate activities.

For lessons with fewer than 450 words, it is recommended to select no more than 8 activities for optimal performance.

AI assessments are based on the lesson content at the time of creation. If you update the content, you can manually revise the assessment or generate a new one to include the changes.

As an option, you can assign a score to each activity in the assessment. To do so, click on the gear icon (Activity settings) of an activity, then type the desired score in the slide-out panel, and close the panel when done.

By default, the assessment screen will be placed at the end of the lesson, but you can rearrange it as explained in the chapter Selecting a format and managing screens of this article.

Customizing themes

You can customize the theme of your Creator lesson by clicking on the paint bucket icon (Theme) in the header. In the slide-out panel, apply the desired customization:

Background color: Set the background color for the screen
Button color: Note that buttons are only visible in preview mode
Accent color: Applies to interactive items, such as links and selected answers
Font: Set the font for your text elements
Text color: Set the color of text
Card options: These options apply to activity elements. Choose if you want to use light or dark style, and if the card should be semi-transparent.

The customization will be applied to the current screen. After customizing your theme, preview the lesson to ensure optimal color contrast for accessibility.

To reset the screen to the default theme, press the circular arrow icon (Reset to default theme) in the Current theme field.

To apply the customization to the whole Creator lesson (including any new screens that you will add), click on the Update default theme button. A pop-up window will open, where you can choose if you want to overwrite any possible customization you have made in other screens.

Please note! You cannot create new themes at the moment, so the updated default theme will only be applied within the current lesson, and not in future lessons.

If you want to apply the customization only to the current screen, simply close the theme panel when you are done.

Previewing Creator lessons

To preview how learners will see the Creator lesson, click on the play icon (Preview) in the editor header. Browse screens by using the arrow icons on the sides, and switch between desktop, tablet, and mobile view by using the corresponding buttons in the header. You can preview documents and AI virtual coaching only in the Desktop view. To exit the preview mode, click on the left arrow icon (Back to editor).

Translating Creator lessons

You can localize your Creator lesson by adding translations, either manually or using AI-powered translation. This allows you to deliver content in multiple languages while maintaining the original lesson structure. When playing the course, learners will be able to choose their preferred language directly from the course player. See the list of supported languages for Creator translations.

Notes on translations:

While you can translate your lesson content, the Creator tool is currently available only in English. As a result, interface text—such as buttons, progress indicators, and system messages—is fixed in English and cannot be localized. We are currently working to make it possible to localize the entire Creator experience.

AI translations are only available if AI features for Creator are enabled in the Artificial intelligence control panel.

Alternative text added to images cannot be translated at the moment. It will remain in the lesson’s default language. We are working to enable the localization of alternative text for images.

Notes on localizing AI video presenters:

To localize an AI video presenter, you have to manually translate the script, then click on Generate AI presenter.

For some avatars and certain languages, the pronunciation generated by the AI video presenter may not always be accurate.

Localizing AI video presenters will consume additional minutes. Refer to the chapter Adding an AI video presenter for more information on the management of presenter minutes.

You cannot add a translation before you have entered any text in your lesson. It is recommended to only add translations once your Creator lesson is complete.

To manage translations, click on the language code in the Creator lesson header, then press the Manage translations button. In the slide-out panel, you will see the list of translations already present.

To add a new translation, click on Add language, then choose if you want to translate your content manually or with Docebo’s AI. In the panel, select all the languages you want to add by clicking on the corresponding checkboxes, then press Add.

If you have chosen manual translation, your original text will be copied in the translation, and you can edit it manually. If you have chosen AI translation, the AI will automatically translate all text in the selected languages.

To view the translations, click on the language code in the lesson header and choose the desired language. You cannot add, delete, resize, or move elements and screens in translations, nor can you edit the theme. However, you can localize media and documents by replacing them.

If you make any changes to elements or to the theme in the default language, these will be reflected in the translations. If you edit the text instead, the translations will not be updated automatically.

To update a translation, you can either enter the translation and edit it manually, or click on the Manage translations button in the dropdown menu that appears when clicking on the language code in the lesson header, and click on the ellipsis button (Options) next to the desired translation. Choose the Update with AI option to regenerate the translation. This will regenerate the translation, overwriting any previous manual edits while keeping any localized media untouched. Note that this option is not available if AI features for Creator are not enabled in the Artificial intelligence control panel.

If you want to remove a translation, choose the Delete option instead.

Publishing Creator lessons

You need to publish your Creator lesson before you can assign it to courses as training material. To do so, click on the Publish button in the editor header.

While all your changes in the editor are automatically saved while you work, they only appear in the published version of your training material after it’s been published. You can check the save status in the editor header: the circular arrows icon indicates that the lesson is being saved, while a checkmark confirms that all changes have been saved. The Publish button is temporarily disabled during the saving process and becomes active again once saving is complete.

If you update and publish a Creator lesson that’s already assigned to courses, the version in those courses will automatically be updated. Learn more about assigning Creator lessons to courses.

For details on how Creator lessons are tracked, refer to the article Creating and managing Creator lessons.

To see what the Creator lesson experience looks like from the learner’s perspective, refer to the article Using Creator lessons.

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