Introduction
As a Superadmin, you may need to assign some administrative permissions to some of your users so that they can help in managing the platform and other users. These users are called Power Users.
Create users as Power Users, and configure Power User profiles with different permissions, so that you can create different types of users, with different rights, according to your needs.
This article lists all of the permissions available for the configuration of Power User profiles offering an overview of the available permissions and relevant options.
Learn more about creating and managing Power Users.
Permissions for Users
Permission Area and Type | Permission Description | Additional Notes |
Users / View | Can view all of the assigned users | This permission also allows Power Users to export a list of users assigned to them in CSV or XLS format and to see the User Personal Summary for their users. |
Users / Create | Can create users | This permission allows Power Users to import users via CSV, but not to import other users as Power Users. Newly created users by a Power User will not automatically have Power User or Superadmin functionality. In addition, Power Users will be able to see the User Personal Summary for their users. |
Users / Edit | Can edit all assigned users | This permission also allows Power Users to see the User Personal Summary for their users. |
Users / Delete | Can delete all assigned users | |
Users / Allow Power Users to skip mandatory fields when creating a user | Can ignore any mandatory profile fields when creating a user | |
Users / Can see invisible fields | Can see all user additional fields marked as invisible |
This permission allows Power Users to see invisible user additional fields when creating or editing users, in reports, and in the User Personal Summary. If the Apply additional fields visibility based on branch nodes option is enabled in the Users tab of the platform Advanced Setting menu, the Power User will also see the fields that are associated to the branches assigned to them as resources. |
Users / Users waiting for subscription confirmation | Can manage users in a waiting list, but only if a user is in an assigned branch | |
Users / Can activate users | Any user created by the Power Users associated to a profile including this permission becomes an active user without the Superadmin approval | |
Users / Impersonate the assigned users | Can impersonate normal user | The Power Users assigned to this permission can view the Users management page listing all of the users assigned to them. They can impersonate normal users, and cannot impersonate other Power Users or Superadmins. |
Permissions for Groups
Permission Area and Type | Permission Description | Additional Notes |
Groups / View | Can view all of the assigned groups | If a Power User profile has View permissions on groups, the Power Users assigned to the profile will be able to see only the groups assigned to them. |
Groups / Create | Can create groups | When the Power User profile has the Create permissions, the Power Users associated with the profile will be allowed to create manual groups, but will not have creation permissions on automatic groups. |
Groups / Edit | Can edit all assigned groups | Power Users will be able to edit the groups’ names and descriptions both for manual and automatic groups. For manual groups, they will also be able to add or remove the users they have visibility on to and from the group. They will not be able to edit the conditions for the population of automatic groups. |
Groups / Delete | Can delete all assigned groups |
Permissions for Courses
Permission Area and Type | Permission Description | Additional Notes |
Courses / View |
Can view all of the assigned courses |
Cannot access the enrollment page of a course in which none of his or her assigned users are enrolled. Cannot view the Training Materials page for assigned courses. This permission is needed, besides any relevant permission on enrollments, to see the Enroll button in courses. |
Courses / Create | Can create courses |
Power Users who can create or edit courses can also access the Question Bank (they cannot create questions, but they can view and edit them, and assign them to the tests in the courses they manage). Power Users will always have visibility on the courses they create, even when they are not enrolled in them, or they are not assigned to the course, or to any of the learning plans and catalogs including the course. |
Courses / Edit | Can edit all assigned courses |
Can view the training materials page for assigned courses.
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Courses / Delete | Can delete all assigned courses | |
Courses / Evaluation | Can evaluate their assigned users in their assigned courses |
This permission allows Power Users to set the final score of a course, not the scores of single training material within the course. When a Power User profile is assigned to this permission, the Power Users assigned to it will be also able to reset the tracking of the training material of e-learning courses (not for ILT courses). If you need Power Users to be able to reset the tracking of training material of ILT courses, set them as instructors for those courses. |
Courses / Waiting Subscription | Can manage the assigned users in a waiting list |
Permissions for Learning Plans
Permission Area and Type | Permission Description | Additional Notes |
Learning Plan / View | Can view all assigned learning plans, and manage their users |
This permission also allows Power User to assign and unassign users to learning plans. |
Learning Plan / Create | Can create learning plans |
This permission allows Power Users to create learning plans. |
Learning Plan / Edit | Can edit assigned learning plans |
When Power Users are assigned to all courses, they will keep full visibility also on the learning plans they have created.
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Learning Plan / Delete | Can delete the assigned learning plans |
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Permissions for Enrollments
Permission Area and Type | Permission Description | Additional Notes |
Enrollment / View | Can view the enrollments for the assigned users | |
Enrollment / Create | Can enroll assigned users to the assigned courses | This permission is needed for Superadmins to assign extra seats to Power Users. |
Enrollment / Edit | Can edit enrollments for the assigned users | |
Enrollment / Delete | Can delete enrollments for the assigned users | |
Enrollment / Can only enroll learners | Can only enroll learners in courses. Otherwise, they can enroll both learners and instructors. | |
Enrollment / Can activate enrollments | Any learner enrolled in a course by a Power User associated with this profile becomes active without the Superadmin's approval |
When the course waiting list is disabled for an Instructor-Led Training (ILT) course, when a Power User enrolls learners in that course:
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Enrollment / Archive | Can archive enrollments for the assigned users |
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Permissions for Course Catalogs
Permission Area and Type | Permission Description | Additional Notes |
Course Catalogs / View | Can view assigned catalogs | This permission is needed, along with the permissions Courses / View, Courses / Edit, and Course Catalogs / Edit, to allow Power Users to assign courses to catalogs. Power Users will be able to assign only the resources they have visibility on. |
Course Catalogs / Create | Can add new catalogs | |
Course Catalogs / Edit | Can edit all assigned catalogs | This permission is needed, along with the permissions Courses / View, Courses / Edit, and Course Catalogs / View, to allow Power Users to assign courses to catalogs. Power Users will be able to assign only the resources they have visibility on. |
Course Catalogs / Delete | Can delete all assigned catalogs | |
Course Catalogs / Allow Power User to buy courses and learning plans on behalf of someone else | Can purchase items on behalf of other users during the checkout process |
This permission is needed to display the Enable payment on behalf of another registered user toggle in the shopping cart for the Power Users assigned to this permission. |
Course Catalogs / Allow Power User to buy and assign seats for courses and learning plans | Can purchase and assign seats for the courses or learning plans that they manage |
Permissions for Certificates
Permission Area and Type | Permission Description | Additional Notes |
Certificates / View | Can view and assign the certificates assigned to all of the courses and learning plans they manage | The Power User will also see the certificates that haven't been issued to any user yet |
Certificates / Edit | Can edit certificates for assigned courses and users | The Power User will be able to edit the certificates' templates for the courses and the users he or she manages |
Certificates / View only the certificates issued for their assigned courses and learning plans | Can view only the certificates issued for their assigned courses and learning plans | Power Users will see only the certificates assigned to the courses and the learning plans managed by them, as long as at least one user associated to the Power User has obtained the certificate upon completing the course or the learning plan. The Power User will keep visibility on those certificates even if the association between the certificate and the courses or the learning plans managed by the Power Users is removed. Without this permission, the Power Users will see all certificates, including those not yet issued for any user, for all courses and learning plans they manage. If you select both this permission and the Certificate / View permission, the View permission will inherit the limitations of this permission. |
Permissions for Notifications
Permission Area and Type | Permission Description | Additional Notes |
Notifications / View | Can view the notifications created for the assigned resources | |
Notifications / Create | Can add new notifications for the assigned resources | |
Notifications / Edit | Can edit the notifications created for the assigned resources | |
Notifications / Delete | Can delete the notifications created for the assigned resources |
Permissions for ILT (Instructor-Led Training) Sessions
Permission Area and Type | Permission Description | Additional Notes |
ILT Sessions / View | Can view all sessions | A Power User associated with this permission will also have visibility on the Session Additional Fields assigned to a session. |
ILT Sessions / Create |
Can add new sessions
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ILT Sessions / Edit | Can edit all sessions | |
ILT Sessions / Delete |
With Create: Can delete created sessions
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ILT Sessions / Enroll Users | Can enroll users into any ILT session | This permission does not allow Power Users to edit their users’ enrollment status: Power Users can access the Enrollments & Evaluations tab but when clicking on the ellipsis menu at the end of the user row, the Edit Enrollment and the Change Status options are hidden. These options are shown only when this permission is combined with the Edit Enrollments permission. |
ILT Sessions / Edit Enrollments | Can edit the enrollment status |
When this permission is enabled in conjunction with the Enroll Users permission, Power Users will be able to edit their users’ enrollment status in any session (not only in the sessions they created) from the Enrollments & Evaluations tab. When this permission is enabled not in conjunction with the Enroll Users permission, Power Users will be able to edit the enrollments only via API, since they won’t see the Enrollments & Evaluations tab. |
Permissions for Webinar Sessions
Permission Area and Type | Permission Description | Additional Notes |
Webinar Sessions / View | Can view all sessions | |
Webinar Sessions / Create |
Can add new sessions
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Webinar Sessions / Edit | Can edit all sessions | |
Webinar Sessions / Delete |
With Add: Can delete sessions
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Webinar Sessions / Enroll Users | Can enroll users in any webinar sessions |
Permissions for Locations
Permission Area and Type | Permission Description | Additional Notes |
Locations / View | Can view assigned locations | |
Locations / Edit | Can edit assigned locations |
Permissions for Observation Checklists
Permission Area and Type | Permission Description | Additional Notes |
Observation Checklists / Manage Checklists | Can create and manage their own checklists and the checklists created by the users assigned to them |
Permissions for Reports
Permission Area and Type | Permission Description | Additional Notes |
Reports / View | Can view assigned reports, user personal summary reports, and course summary report |
Can see these reports, but limited to their assigned users and courses. If the report includes a clickable link to a page the Power User is not allowed to view, an error message will appear. |
Reports / Edit | Can edit assigned reports |
In order for Power Users to be able to evaluate assignments, they must have this permission along with the View and Edit permissions for courses.
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Permissions for Newsletters
Permission Area and Type | Permission Description | Additional Notes |
Newsletter / View | Can send newsletters |
Permissions for Subscription Bundles
Permission Area and Type | Permission Description | Additional Notes |
Subscription Bundle / Create | Can create subscription bundles | |
Subscription Bundle / Edit | Can edit subscription bundles | |
Subscription Bundle / View | Can view subscription bundles | |
Subscription Bundle / Delete | Can delete subscription bundles |
Permissions for Subscription Plans
Permission Area and Type | Permission Description | Additional Notes |
Subscription Plan / Create | Can create subscription plans | |
Subscription Plan / Edit | Can edit subscription plans | |
Subscription Plan / View | Can view subscription plans | |
Subscription Plan / Delete | Can delete subscription plans |
Permissions for Subscription Records
Permission Area and Type | Permission Description | Additional Notes |
Subscription Record / Create | Can create subscription records | |
Subscription Record / Edit | Can edit subscription records | |
Subscription Record / View | Can view subscription records | |
Subscription Record / Delete | Can delete subscription records | |
Subscription Record / Manage seats | Can manage seats for subscriptions | Power Users can enroll users in the courses included in a bundle only if the users have purchased or are associated to a valid license for the bundle. |
Permissions for External Training
Permission Area and Type | Permission Description | Additional Notes |
External Training / View | Can view external training for their assigned users | |
External Training / Edit | Can edit external training for their assigned users |
Permissions for Dashboards
Permission Area and Type | Permission Description | Additional Notes |
Dashboard / View | Can view the Admin dashboard (only includes assigned users and courses) |
Permissions for Learning Impact
Permission Area and Type | Permission Description | Additional Notes |
Learning Impact / Consolidated Report | Can view the Consolidated Reports and the Results Comparison tabs of Learning Impact | Power Users will be able to see only the data related to the subset of users he or she has visibility on. The tabs will not be visible to the Power Users not associated with a profile having this permission. |
Permissions for Image Management
Permission Area and Type | Permission Description | Additional Notes |
Image Management / Manage Images | Can manage the thumbnails for all of their assigned courses | |
Image Management / View and Select Images | Can view and select the course thumbnails uploaded by other users | This permission is active only when the Manage Image permission is active |
Permissions for Gamification
Permission Area and Type | Permission Description | Additional Notes |
Gamification / Manage Badges Assigned to Users | Can assign and unassign badges to their assigned users |
With this permission, Power Users
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Permissions for Central Repository Folders
Permission Area and Type | Permission Description | Additional Notes |
Central Repository / View |
Can view the training materials included in the folders and subfolders (if any) assigned to them as resources as well as their preview | Power Users with this permission can assign the training materials to the courses they manage but only if they have permission to edit courses |
Central Repository / Create |
Can create training materials in the folders and subfolders (if any) of the Central Repository assigned to them as resources | When you assign this permission to a Power User profile, the profile automatically inherits the Central Repository / View permission |
Central Repository / Edit |
Can update training materials in the folders and subfolders (if any) of the Central Repository assigned to them as resources |
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Central Repository / Delete | Can delete training materials in the folders and subfolders (if any) of the Central Repository assigned to them as resources | When you assign this permission to a Power User profile, the profile automatically inherits the Central Repository / View permission. |
Central Repository / Manage Folders |
Can create subfolders within the folders assigned to them as resources |
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Permissions for E-Commerce Transactions
Permission Area and Type | Permission Description | Additional Notes |
E-Commerce Transactions / View | Can view the details of the e-commerce transactions generated by their assigned users (Details option) |
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E-Commerce Transactions / Edit | Can view the details of the e-commerce transactions generated by their assigned users and change the transaction status | This permission includes the View permission and, in addition:
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