Power User Permissions – Docebo Help & Support

Introduction

As a Superadmin, you may need to assign some administrative permissions to some of your users so that they can help in managing the platform and other users. These users are called Power Users.

Create users as Power Users, and configure Power User profiles with different permissions, so that you can create different types of users, with different rights, according to your needs.

This article lists all of the permissions available for the configuration of Power User profiles offering an overview of the available permissions and relevant options.

Learn more about creating and managing Power Users.

Permissions for Users

Permission Area and Type	Permission Description	Additional Notes
Users / View	Can view all of the assigned users	This permission also allows Power Users to export a list of users assigned to them in CSV or XLS format and to see the User Personal Summary for their users.
Users / Create	Can create users	This permission allows Power Users to import users via CSV, but not to import other users as Power Users. Newly created users by a Power User will not automatically have Power User or Superadmin functionality. In addition, Power Users will be able to see the User Personal Summary for their users.
Users / Edit	Can edit all assigned users	This permission also allows Power Users to see the User Personal Summary for their users.
Users / Delete	Can delete all assigned users
Users / Allow Power Users to skip mandatory fields when creating a user	Can ignore any mandatory profile fields when creating a user
Users / Can see invisible fields	Can see all user additional fields marked as invisible	This permission allows Power Users to see invisible user additional fields when creating or editing users, in reports, and in the User Personal Summary. If the Apply additional fields visibility based on branch nodes option is enabled in the Users tab of the platform Advanced Setting menu, the Power User will also see the fields that are associated to the branches assigned to them as resources.
Users / Users waiting for subscription confirmation	Can manage users in a waiting list, but only if a user is in an assigned branch
Users / Can activate users	Any user created by the Power Users associated to a profile including this permission becomes an active user without the Superadmin approval
Users / Can impersonate normal user	Can impersonate normal user	The Power Users assigned to this permission can view the Users management page listing all of the users assigned to them. They can impersonate normal users, and cannot impersonate other Power Users or Superadmins.

Permissions for Groups

Permission Area and Type	Permission Description	Additional Notes
Groups / View	Can view all of the assigned groups	If a Power User profile has View permissions on groups, the Power Users assigned to the profile will be able to see only the groups assigned to them.
Groups / Create	Can create groups	When the Power User profile has the Create permissions, the Power Users associated with the profile will be allowed to create manual groups, but will not have creation permissions on automatic groups.
Groups / Edit	Can edit all assigned groups	Power Users will be able to edit the groups’ names and descriptions both for manual and automatic groups. For manual groups, they will also be able to add or remove the users they have visibility on to and from the group. They will not be able to edit the conditions for the population of automatic groups.
Groups / Delete	Can delete all assigned groups

Permissions for Courses

Permission Area and Type	Permission Description	Additional Notes
Courses / View	Can view all of the assigned courses	Cannot access the enrollment page of a course in which none of his or her assigned users are enrolled. Cannot view the Training Materials page for assigned courses. This permission is needed, besides any relevant permission on enrollments, to see the Enroll button in courses.
Courses / Create	Can create courses	Power Users who can create or edit courses can also access the Question Bank (they cannot create questions, but they can view and edit them, and assign them to the tests in the courses they manage). Power Users will always have visibility on the courses they create, even when they are not enrolled in them, or they are not assigned to the course, or to any of the learning plans and catalogs including the course.
Courses / Edit	Can edit all assigned courses	Can view the training materials page for assigned courses. Can add and edit training materials in the course. Can select which version of a training material from the Central Repository can be placed into a course of which they have permission to edit. Can manage training material settings. This permission is necessary if you want a Power User to have the ability to edit courses created by other Power Users. The Power Users allowed to edit the courses assigned to them can also delete the courses’ thumbnail and reset them to the platform default thumbnail for courses. Please note that Power Users need the Image Management permissions in order to upload new thumbnails.
Courses / Delete	Can delete all assigned courses
Courses / Evaluation	Can evaluate their assigned users in their assigned courses	This permission allows Power Users to set the final score of a course, not the scores of single training material within the course. When a Power User profile is assigned to this permission, the Power Users assigned to it will be also able to reset the tracking of the training material of e-learning courses (not for ILT courses). If you need Power Users to be able to reset the tracking of training material of ILT courses, set them as instructors for those courses.
Courses / Waiting Subscription	Can manage the assigned users in a waiting list

Permissions for Learning Plans

Permission Area and Type	Permission Description	Additional Notes
Learning Plan / View	Can view all assigned learning plans, and manage their users	This permission also allows Power User to assign and unassign users to learning plans.
Learning Plan / Create	Can create learning plans	This permission allows Power Users to create learning plans.
Learning Plan / Edit	Can edit assigned learning plans	This permission also allows the creation of learning plans. When Power Users are assigned to all courses, they will keep full visibility also on the learning plans they have created. When Power users are assigned to all courses and learning plans in visible catalogs, they will keep full visibility also on the courses and the learning plans they have created, even if they belong to catalogs they don't have visibility on.
Learning Plan / Delete	Can delete the assigned learning plans

Permissions for Enrollments

Permission Area and Type	Permission Description	Additional Notes
Enrollment / View	Can view the enrollments for the assigned users
Enrollment / Create	Can enroll assigned users to the assigned courses	This permission is needed for Superadmins to assign extra seats to Power Users.
Enrollment / Edit	Can edit enrollments for the assigned users
Enrollment / Delete	Can delete enrollments for the assigned users
Enrollment / Can only enroll learners	Can only enroll learners in courses. Otherwise, they can enroll both learners and instructors.
Enrollment / Can activate enrollments	Any learner enrolled in a course by a Power User associated with this profile becomes active without the Superadmin's approval	When the course waiting list is disabled for an Instructor-Led Training (ILT) course, when a Power User enrolls learners in that course: If the Power User is assigned this permission, learners are enrolled in the course If the Power User is not assigned this permission, then the learners' enrollment status is set to Enrollment to Confirm

Permissions for Catalogs

Permission Area and Type	Permission Description	Additional Notes
Course Catalogs / View	Can view assigned catalogs
Course Catalogs / Create	Can add new catalogs
Course Catalogs / Edit	Can edit all assigned catalogs
Course Catalogs / Delete	Can delete all assigned catalogs
Course Catalogs / Allow Power User to buy courses and learning plans on behalf of someone else	Can purchase items on behalf of other users during the checkout process	This permission is needed to display the Enable payment on behalf of another registered user toggle in the shopping cart for the Power Users assigned to this permission. More details on shopping cart management.
Course Catalogs / Allow Power User to buy and assign seats for courses and learning plans	Can purchase and assign seats for the courses or learning plans that they manage

Permissions for Certificates

Permission Area and Type	Permission Description	Additional Notes
Certificates / View	Can view and assign the certificates assigned to all of the courses and learning plans they manage	The Power User will also see the certificates that haven't been issued to any user yet
Certificates / Edit	Can edit certificates for assigned courses and users	The Power User will be able to edit the certificates' templates for the courses and the users he or she manages
Certificates / View only the certificates issued for their assigned courses and learning plans	Can view only the certificates issued for their assigned courses and learning plans	Power Users will see only the certificates assigned to the courses and the learning plans managed by them, as long as at least one user associated to the Power User has obtained the certificate upon completing the course or learning plan. Without this permission, the Power Users will see all certificates, including those not yet issued for any user, for all courses and learning plans they manage. If you select both this permission and the Certificate / View permission, the View permission will inherit the limitations of this permission.

Permissions for Notifications

Permission Area and Type	Permission Description	Additional Notes
Notifications / View	Can view the notifications created for the assigned resources
Notifications / Create	Can add new notifications for the assigned resources
Notifications / Edit	Can edit the notifications created for the assigned resources
Notifications / Delete	Can delete the notifications created for the assigned resources

Permissions for ILT (Instructor-Led Training) Sessions

Permission Area and Type	Permission Description	Additional Notes
ILT Sessions / View	Can view all sessions
ILT Sessions / Create	Can add new sessions Can edit their own created sessions Can enroll assigned users to their own created sessions Can delete their own created sessions
ILT Sessions / Edit	Can edit all sessions
ILT Sessions / Delete	With Create: Can delete created sessions With Edit: Can delete all sessions
ILT Sessions / Enroll Users	Can enroll users into any ILT session	This permission does not allow Power Users to edit their users’ enrollment status: Power Users can access the Enrollments & Evaluations tab but when clicking on the ellipsis menu at the end of the user row, the Edit Enrollment and the Change Status options are hidden. These options are shown only when this permission is combined with the Edit Enrollments permission.
ILT Sessions / Edit Enrollments	Can edit the enrollment status	When this permission is enabled in conjunction with the Enroll Users permission, Power Users will be able to edit their users’ enrollment status in any session (not only in the sessions they created) from the Enrollments & Evaluations tab. When this permission is enabled not in conjunction with the Enroll Users permission, Power Users will be able to edit the enrollments only via API, since they won’t see the Enrollments & Evaluations tab.

Permissions for Webinar Sessions

Permission Area and Type	Permission Description	Additional Notes
Webinar Sessions / View	Can view all sessions
Webinar Sessions / Create	Can add new sessions Can edit their own created sessions Can enroll assigned users to their own created sessions Can delete their own created sessions
Webinar Sessions / Edit	Can edit all sessions
Webinar Sessions / Delete	With Add: Can delete sessions With Edit: Can delete all sessions
Webinar Sessions / Enroll Users	Can enroll users in any webinar sessions

Permissions for Locations

Permission Area and Type	Permission Description	Additional Notes
Locations / View	Can view assigned locations
Locations / Edit	Can edit assigned locations

Permissions for Observation Checklists

Permission Area and Type	Permission Description	Additional Notes
Observation Checklists / Manage Checklists	Can create and manage their own checklists and the checklists created by the users assigned to them

Permissions for Reports

Permission Area and Type

Permission Description

Additional Notes

Reports / View

Can view assigned reports, user personal summary reports, and course summary report

Can see these reports, but limited to their assigned users and courses.

If the report includes a clickable link to a page the Power User is not allowed to view, an error message will appear.

Reports / Edit

Can edit assigned reports

In order for Power Users to be able to evaluate assignments, they must have this permission along with the View and Edit permissions for courses.

More details on custom reports permissions for Power Users.

Permissions for Newsletters

Permission Area and Type	Permission Description	Additional Notes
Newsletter / View	Can send newsletters

Permissions for Subscription Bundles

Permission Area and Type	Permission Description	Additional Notes
Subscription Bundle / Create	Can create subscription bundles
Subscription Bundle / Edit	Can edit subscription bundles
Subscription Bundle / View	Can view subscription bundles
Subscription Bundle / Delete	Can delete subscription bundles

Permissions for Subscription Plans

Permission Area and Type	Permission Description	Additional Notes
Subscription Plan / Create	Can create subscription plans
Subscription Plan / Edit	Can edit subscription plans
Subscription Plan / View	Can view subscription plans
Subscription Plan / Delete	Can delete subscription plans

Permissions for Subscription Records

Permission Area and Type	Permission Description	Additional Notes
Subscription Record / Create	Can create subscription records
Subscription Record / Edit	Can edit subscription records
Subscription Record / View	Can view subscription records
Subscription Record / Delete	Can delete subscription records
Subscription Record / Manage seats	Can manage seats for subscriptions	Power Users can enroll users in the courses included in a bundle only if the users have purchased or are associated to a valid license for the bundle.

Permissions for External Training

Permission Area and Type	Permission Description	Additional Notes
External Training / View	Can view external training for their assigned users
External Training / Edit	Can edit external training for their assigned users

Permissions for Dashboards

Permission Area and Type	Permission Description	Additional Notes
Dashboard / View	Can view the Admin dashboard (only includes assigned users and courses)

Permissions for Learning Impact

Permission Area and Type	Permission Description	Additional Notes
Learning Impact / Consolidated Report	Can view the Consolidated Reports and the Results Comparison tabs of Learning Impact	Power Users will be able to see only the data related to the subset of users he or she has visibility on. The tabs will not be visible to the Power Users not associated with a profile having this permission.

Permissions for Image Management

Permission Area and Type	Permission Description	Additional Notes
Image Management / Manage Images	Can manage the thumbnails for all of their assigned courses
Image Management / View and Select Images	Can view and select the course thumbnails uploaded by other users	This permission is active only when the Manage Image permission is active

Permissions for Gamification

Permission Area and Type	Permission Description	Additional Notes
Gamification / Manage Badges Assigned to Users	Can assign and unassign badges to their assigned users	Power Users will be able to see and manage only the badges available to them and only for the users assigned to them

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