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Using QR codes to access learning evaluation questionnaires and mark attendance

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Introduction

Learning evaluation allows Superadmins and Power Users to enable ready-to-use questionnaires for individual courses on your platform. The questionnaires are either sent to learners via email or in-platform notifications when they complete a course or set as training material in courses in order to measure learning impact.

Questionnaires are diversified according to the course or session type: E-Learning, ILT (Instructor-Led Training) and VILT (Virtual Instructor-Led Training ) sessions. The questionnaire results are then turned into easy-to-read reports.

For ILT and VILT courses, the use of QR codes is also available to make the initial questionnaire available. After completing a session, learners can scan a QR code to sign the attendance sheet and complete the initial evaluation questionnaire. 

You can use QR codes for accessing initial questionnaires only or, as an option for marking attendance and accessing questionnaires. 

This article guides you through the use of QR codes by administrators, instructors and learners.

Requirements and limitations

  • When learners scan the QR code to access the attendance sheet, it will be displayed in the language set for the course.

Use cases 

In some industries, learners might not have an email address to access a digital evaluation questionnaire. QR codes can be useful to let learners access attendance sheets and questionnaires from their own device.

Using QR codes for administrators

As a platform Superadmin, you can easily retrieve the QR codes used for a session. After logging in to your platform, click on the gear icon in the top right corner of the platform, look for Learning evaluation in the Apps & features area, and click on the Manage sub-menu. Move now to the Sessions tab and:

  • In the Training sessions area, use the Criteria area to filter sessions, then select those for which you wish to retrieve a QR code by clicking on the checkbox next to the Training name. 
  • When you select a row, a QR code icon appears at the top of the table. Click on the QR code icon after selecting one or more sessions to get access to the QR code page printable version. If you select multiple sessions, the system will paginate a QR code per page.
  • Click on the link under the QR code of a session to access the attendance sheet.
  • Click on the print icon at the top of the page to print the attendance sheet.

When using QR codes to mark attendance, you can retrieve the attendance sheet data from the Timesheet report tab.

Using QR codes for instructors

QR codes can be used to mark attendance for ILT and VILT courses and access the initial learning evaluation questionnaire. When QR codes for learning evaluation are enabled for a course, as an instructor of the course, you will receive an email with two QR codes. 

QR codes displayed to the learners

Learners can scan the QR code and access the attendance sheet. For classroom courses, print out a hard copy of the QR code and display it to the course participants so they can scan it with the device of their choice. For webinars, you can display the QR code on the screen so that learners can scan it or click on the link below the QR code.

QR codes for instructors

Scan the QR code to access the attendance sheet with the data entered by learners. The attendance sheet with the participants list will be displayed. The list of participants includes the following information:

  • Name of the participant
  • Events attended by each participant with the date, time, and duration of each event
  • Whether the learner has signed the attendance sheet

To validate the attendance sheet, follow these steps: 

  • Check that all the information is correct
  • Add a comment in the comment box if needed
  • Go to the Sign-on section and flag the confirmation checkbox. Then, add your signature in the signature box. If you need to correct your signature once you have entered it, press the Reset button to delete the signature and enter it again. Finally, press Send to confirm the operation.

Using QR codes for learners 

As a learner, you can scan the QR code displayed during a session to access the attendance sheet and the initial evaluation questionnaire. 

Please note! After signing the attendance sheet, you will only be redirected to the initial evaluation questionnaire when you have sent your signature for the last event of the session.

Using the QR code to sign the attendance sheet 

To sign the attendance sheet, follow these steps: 

  • Scan the QR code on your preferred device.
  • In the My information section, select your name from the drop-down menu.
  • If you cannot find your name in the drop-down menu, click on New participant and enter your First name, Last name and email address
  • Select the confirmation checkbox and press Send
  • On the next page, select the checkboxes corresponding to the attended events
  • Add your signature in the signature box. If you need to correct your signature once you have entered it, press the Reset button to delete the signature and enter it again. 
  • Finally, press Send to confirm. 

After you sign the last event of the session, you will be redirected to the initial evaluation questionnaire. Complete the questionnaire and press Submit questionnaire. Learn more about how to complete an evaluation questionnaire as a learner.