Introduction

Docebo Connect is a Docebo module acting as a connector between your platform and third-party SaaS systems, helping you to integrate your platform with more than 400 third-party external systems, reducing the integration effort.

Docebo Connect offers a large catalog of connectors for the most popular SaaS systems, to manage automated workflows (called recipes) shared among systems in order to exchange and share data on the basis of triggers.

Please note that Docebo Connect takes advantage of the APIs and business logic already existing in the integrating systems and does not create new ones. In addition, Docebo Connect does not manage SSO flows with Identity Providers (such as SAML, OpenID Connect, etc), JavaScript integrations (such as Google Analytics or Google Tag Manager) or iframe integrations (such as Docebo OEM or Salesforce Canvas).

For more information on the definition of terms and concepts used throughout this article, please read Docebo Connect Glossary of Terms.

Please Note: Any actions performed in the Docebo Learn platform via Docebo Connect are subject to the same restrictions and latencies as if the platform interface were being used manually. Docebo Connect recipe actions also will not change platform asynchronous actions into synchronous actions and can not "skip the queue" of other tasks waiting to be performed in the platform.

Activating Docebo Connect

Docebo Connect is a paid product. To activate Docebo Connect on your platform or sandbox, please reach out to your Docebo Account Manager.

Managing Docebo Connect

Once Docebo Connect is activated in your platform, log in as a Superadmin, access your Admin Menu from the gear icon, find the Docebo Connect section and press Manage.

Project

When you first open Docebo Connect you will land in the Project tab. From here it is possible to:

Create, test, modify and delete your own recipes

Edit, start, stop and restart the execution of the recipes and, in case it is necessary, debug the recipes.

WARNING: When testing your recipes only the recipe/workflow is in test mode, meaning that the related API calls are made for real and, as a consequence, the create, update or delete action that is invoked by that action will actually affect the resource on Docebo or the 3rd party platform.

Add, remove, start and stop Pre-Built Connectors to applications

Connectors are a basic requirement for each system you wish to integrate with the Docebo platform, they provide the connection upon which recipes are built. Find out more about Connectors in the Workato Knowledge Base (opens in a new tab).

WARNING: The Docebo Learn connector docebo_connector_connection_internal must not be moved, renamed or deleted - it must be left as is. Deleting this connection will require you to contact support in order to restore the functionality.

Use the built-in trash bin system

The system has a built-in trash bin system, meaning that in the case of unintended recipe or connector deletion those items can easily be recovered until they are manually permanently deleted from the system.

Use the recipe versioning system

There is also the recipe versioning system which makes it possible to restore any previous recipe version.

Organize your projects

Arrange your recipes in folders and subfolders according to your organizational needs.

This tab lists all of the recipes and connections already configured in your platform. Recipes are automated workflows that can make multiple apps interact. Each recipe is made up of a trigger and one or more actions that are carried out when a trigger occurs. Find out more in the Workato Knowlege Base (opens in a new tab).

If you are accessing Docebo Connect for the first time, there will be no recipes configured except for a recipe called Examples, which is created automatically for integration purposes. You can keep that recipe as an example for the creation of other recipes, or rename it.

Before using the recipes contained in the Example folder, it is necessary to clone the originals. This creates a copy of the recipe that is linked to the original recipe which is maintained and automatically updated by Docebo. When a recipe is updated you will be given the opportunity to update the cloned recipe as well. This process insulates your recipes from being automatically overwritten by any updates, potentially erasing any customizations you may have performed and / or blocking of recipes linked to additions or automation in production.

In order to clone a recipe, press the ellipsis button in the recipe and choose Clone recipe.

Once the recipe has been successfully cloned, Docebo Connect will automatically open the newly cloned recipe for editing purposes so you can, for example, rename it.

Once the recipe has been cloned, it is considered best practice to move the cloned recipe into a separate folder that will contain all the related and also cloned recipes of the integration.

In addition to that, it is possible to find a vast collection of recipe examples in the Community Library tab which is provided for and maintained by the Workato community.

Find out more on how to create recipes in the Workato Knowledge Base (opens in a new tab).

Dashboard

In the Dashboard tab you can monitor the jobs created by your recipes. In this tab, you can find the details into the execution flow of a job, i.e. what steps were executed, and the data input and output from every step. More details on job monitoring (opens in a new tab).

This page is divided into three sections:

Dashboard

Where it is possible to monitor the progress of jobs (number of executions, status) for a specific period of time (e.g. 7 days) and drill down on the single job report. Find out more in the Workato Knowledge Base (opens in a new tab).

Dependency Graph

A tool that visually illustrates the relationships between every asset and resource (e.g. recipes). Find out more in the Workato Knowledge Base (opens in a new tab).

Activity Audit Log

A simple and powerful interface for administrators to comprehensively track changes to the account, connections, recipes, folders and packages. Find out more in the Workato Knowledge Base (opens in a new tab).

Connector SDK

From the Connector SDK tab, it is possible to create, update or delete your own custom connector and manage the connectors imported from the community.

These connectors have a private scope by default which means that they are only visible and available to the connector owner. After the connector is built and released, you have the ability to use it in your recipes.

Find out more on Connector SDK in the Workato Knowledge Base (opens in a new tab).

Lookup Table

From the Lookup Table tab is possible to manage your own lookup table(s), defining a new table, creating, updating, and deleting lookup table entries, and massive import data via CSV.

Find out more on Lookup tables in the Workato Knowledge Base (opens in a new tab).

Properties

In the Properties tab it is possible to create, update and delete your own Account properties.

Find out more on Account properties in the Workato Knowledge Base (opens in a new tab).

Community Library

The Community Library is a great place to explore when first using Docebo Connect. There you can find many example recipes as well as connectors developed, maintained and contributed by the Workato community.

In the recipe section within the Community Library tab you can browse example recipes by category (e.g. Collaboration, HR, Utility, etc) and/or leveraging the text search functionality.

Once you have identified the community recipe you are interested in, by clicking on Use this recipe, the community recipe is imported in Docebo Connect:

From there you can start customizing to your needs (Please note: Docebo Connect requires you to use the Docebo Learn Connector in your recipes):

In the Custom Connectors section, you can find a large collection of connectors developed and maintained by the Workato community. Just as it is for recipes, it is possible to browse available connectors by category (e.g. Collaboration, HR, Utility, etc) and/or leveraging the text search function.

Once you have identified the connector that fits your needs you can import it into your Docebo Connect account by clicking on the Install connector button:

Click Accept and install to complete the install procedure:

The connector the becomes available under the Connector SDK tab:

In order to use the imported connector in your recipes, you have to release it to your Docebo Connect account by clicking on the Release latest version button:

Find out more on Community connectors via the Workato Knowledgebase (opens in a new tab).

API Platform

With Docebo Connect you are able to expose recipes as custom API endpoints. This allows you to extend the functionality of the existing Docebo API platform to suit your needs. Please see the Workato Knowledgebase for further details (opens in a new tab).

The API Platform Tab is broken down into the following views:

Dashboard Tab

When you first access the API platform in Docebo Connect you will be on the Dashboard tab. In this tab you are presented with an overview of your Docebo Connect API usage. Please see the Workato Knowledgebase for further details (opens in a new tab).

API Collections Tab

In the API Collections tab you see groups of endpoints that you can create. Please note the Provisioning collection, if present, should not be deleted. For further details on how to create collections, please see the Workato Knowledgebase (opens in a new tab).

Policies Tab

Policies allow for control over API usage. For example, you can restrict usage of an API to limit the number of times it is called in order to prevent degraded performance. Setting a policy is optional however, not setting access policies allows for unrestricted usage. For further details on how to create policies, please see the Workato Knowledgebase (opens in a new tab).

Clients Tab

Clients are groups of users with access to API collections through their access profile. Clients can have multiple access profiles. For further details on creating and managing clients, please see the Workato Knowledgebase (opens in a new tab).

Logs Tab

This view shows a detailed list of all the connection activity within your API platform.

Library Tab

The Library is a list of API collections that are discoverable by other users in your organization. Users can find documentation, examples, and tools that they need to use your API here. For further information on all the features found in your API Collection Library, please see the Workato Knowledgebase (opens in a new tab).

Settings Tab

In this tab you are able to configure the API Prefix and set a custom Domain.

API Prefix

You can customize the prefix in the URL for all of your endpoints here. For further information on how to customize your prefix, please see the Workato Knowledgebase (opens in a new tab).

Custom Domain

You can use a custom domain to redirect to your API endpoints. For further information on how to use your own custom domain, please see the Workato Knowledgebase (opens in a new tab).

Message Templates

Message templates allow you to prepare static templates for frequently used messages utilizing Mustache (opens in a new tab) as the templating language. These templates can be used to generate messages in various formats, such as XML, JSON, HTML or text.

Message Templates enable the template developer to change the format of the message, by separating the generation from the composition logic, without making changes to the recipe that sends the message out.

For more information please see the Workato Knowledgebase (opens in a new tab).

Available Recipe Actions

This is a list of the Docebo actions that you can use in recipes, either as final or intermediate steps. The actions, as listed here, are intended as general guidelines. Every action includes a set of parameters (such as, username, course ID, etc).

Add course to learning plan

Add a course to a learning plan in Docebo

Batch update rsvp event

Batch update an RSVP Event in Docebo

Create course

Create a course in Docebo

Create event

Create an event in Docebo

Create learning plan

Create a learning plan in Docebo

Create session

Create a session in Docebo

Create user

Create a user in Docebo

Create users in batch

Batch create users in Docebo

Custom action

Build your own Docebo action with a custom request

Custom action (Deprecated)

Build your own Docebo action with a custom request (deprecated)

WARNING: This recipe action was removed on November 8, 2023. In order to avoid recipe issues, please replace this recipe action with Custom action. In order to do so you need to first remove this recipe action from your recipe and recreate the remainder of the recipe from that point using the Custom action recipe action instead.

Delete course

Delete a course in Docebo

Delete event

Delete an event in Docebo

Delete learning plan

Delete a learning plan in Docebo

Delete session

Delete a session in Docebo

Delete user

Delete a user in Docebo

Delete users

Delete users in Docebo

Duplicate session

Duplicate a session in Docebo

Enroll user into a course

Enroll a user into a course in Docebo

Enroll user into a session

Enroll a user into a session in Docebo

Get certification resources

Get certification resources in Docebo

Get certifications

Get certifications in Docebo

Get certifications awards

Get certifications awards in Docebo

Get course by ID

Get a course by ID in Docebo

Get courses

Get all courses in Docebo

Get enrollments

Get enrollments in Docebo

Get enrollments by session ID

Get enrollments by session ID in Docebo

Get event by ID

Get an event by ID in Docebo

Get events by session ID

Get events by session ID in Docebo

Get ilt sessions

Get ILT sessions in Docebo

Get learning plan by ID

Get a learning plan by ID in Docebo

Get learning plans

Get learning plans in Docebo

Get session by ID

Get a session by ID in Docebo

Get sessions by course ID

Get sessions by course ID in Docebo

Get user by ID

Get a user by ID in Docebo

Get users

Get users in Docebo

Remove course from learning plan

Remove a course from a learning plan in Docebo

Share file

Share a file in Docebo

Share link

Share a link in Docebo

Test authentication

Test the authentication in Docebo

Unenroll user from course

Unenroll a user from a course in Docebo

Unenroll user from learning plan

Unenroll a user from a learning plan in Docebo

Unenroll user from session

Unenroll a user from a session in Docebo

Update course

Update a course in Docebo

Update event

Update an event in Docebo

Update learning plan

Update a learning plan in Docebo

Update session

Update a session in Docebo

Update user

Update a user in Docebo

Migrating the Webhooks URL

This chapter is for those using recipes that require Webhooks. Please note that as of December 31, 2023, Workato will be deactivating all webhooks where the URL begins with www.workato.com, instead switching to a URL beginning with either webhooks.workato.com or webhooks.eu.workato.com. In order to prevent any issues with your recipes, please follow the steps outlined in this chapter.

In order to ascertain the correct URL to use, access the Admin Menu. Next, in the Settings menu, press Advanced Settings.

Next, press the Platform Information tab and note the Hosting Region. If your hosting region is in Europe, the correct URL to use for webhooks is webhooks.eu.workato.com. Otherwise, you will use webhooks.workato.com.

Access your Docebo Administrator page by pressing the Admin icon, then locate the Webhooks section and press Manage.

Next, locate the webhooks associated with your Docebo Connect recipes. Any webhook beginning with the URL https://www.workato.com will need to be changed. Note down which recipes are affected and move to Docebo Connect to retrieve the correct URL.

Access your Docebo Administrator page by pressing the Admin icon, then locate the Docebo Connect section and press Manage.

In your Projects folder, locate the recipe affected by the Webhook URL change and press the ellipsis button. Next, in the drop down menu, select Edit Recipe.

In the Recipe Editor click on the Trigger entry and in the resulting slide-in window, press the Copy button next to the Workato webhook address. Then press the Exit button.

Next, return to the Webhooks screen and locate the webhook you wish to update. Press the Ellipsis button at the end of the webhook's row and in the drop-down menu, select Edit.

In the resulting General screen, in the Endpoint section, paste the copied URL into the Payload URL text box. Then, press the Save Changes button.

After saving your changes, your webhook will be updated but deactivated. Press the gray circle in the webhook's Status column to activate it. The circle will then turn green with a checkmark in it to indicate that the webhook is now active.

Repeat this process for every webhook that requires a new Payload URL.

Please Note: If you are using Docebo Connect integrations that require a webhook to be configured with a third party provider, please make sure you update the Workato URL of your webhook there also.