Your Docebo LMS allows you to view all of your scheduled activities in a personal calendar that can then integrate with other software applications.
Activating the Calendar for Learners
To activate the My Calendar
module, log into the platform as a Superadmin, then select the gear icon
at the top of the page to access the Admin Menu
. In the Settings
section, select the Manage Menus
option. On the main Manage Menu
page, enter the menu in which you are interested by selecting the corresponding table row, then choose the Desktop Main Menu
tab. In the left panel, select the My Calendar
built-in page to add it to the menu and then click on Add Pages
button. When finished, press Save Changes.
Now, the Calendar is visible to yourself and your users.
Accessing the Calendar as a Learner
In order to access your calendar as a learner, reach your Main Menu
, then select the My Calendar
item. On the main My Calendar
page, you will find three different types of events:
The platform will display all of the E-Learning courses that will expire in the selected period (weekly or monthly). All E-Learning courses will appear on the deadline date for the course.
The platform will display all of the classroom courses in which you are enrolled.
The platform will display all of the web conferences scheduled in the courses in which you are enrolled.
These three types of events are color-coded for differentiation. You can choose to view all of course types, or select just the ones in which you are interested using the Filters
button in the top left corner of the calendar. You can also use the search bar
to look for a specific course or session.
On the top right part of the page, use the Display View
dropdown menu to select whether you want to view a weekly or monthly calendar, or an agenda view. At the top of the calendar for the monthly view, press the month’s name to switch between the months. The dot on top of a month’s name signifies that events are scheduled for that month.
If you select to view the agenda view, you will see your monthly events and their details displayed in a list. The list will be empty if there are no scheduled events for the month. Please note that the colored dots next to the event title signifies the course type.
Change the year using the corresponding dropdown menu at the top of the calendar, or export your calendar using the Export
button. See more about this option below.
Embedding your Docebo Calendar into your Calendar Software or App as a Learner
You can add your learning platform’s calendar to your calendar software or app (e.g. Outlook or Google Calendar) by clicking the Export
button at the top of the calendar on the My Calendar
Then, in the window that opens, press the Add to Calendar
button. You’ll be asked to open the default application that you use for your calendar. Upon confirmation, if the calendar’s app is installed on your computer, the learning events are automatically added to your calendar application. Please note
that, in your calendar app, a new dedicated calendar is created, and the events are not added to your already existing calendars, but to a new one.
The events are then synchronized with your calendar, so, if any changes are made by your Superadmin to the learning events, you’ll find these changes in your calendar too and in case future events are cancelled, they’ll disappear from your calendar too. You can configure the updates frequency directly from the calendar app you have installed on your computer.
If you are using the web version of the calendar (you didn’t install the calendar app on your pc), or if you need to manually add the URL into your external calendar, from the window that opens after clicking the Export
button, select Copy Link
. Once you have copied the URL, paste it into your calendar software or app to synchronize your learning events. For the web version of the calendar, the frequency of the updates is set by the provider and you cannot configure it. The sync between the calendar updated in Docebo and your calendar application usually happens within 24 hours, but remember to double-check with your provider the frequency of updates.
Please note that if you are synching your platform’s calendar with Outlook, you will need to double check the times for your courses or sessions for Daylight Savings time, as the Outlook calendar might change the times of the sessions. You can also paste the link into your browser and download the resulting ICS file. This can then be uploaded or directly imported to your calendar software.
Adding a Classroom or Webinar Course Session to Your Calendar Software or App as a Learner
You can also add to your calendar software or app (for example Outlook or Google Calendar) a session of the classroom or webinar course you are enrolled into as a learner directly from the course page.
When you are on the course page, you just need to click on the Add to Calendar icon
in the top bar. By clicking on this icon, you’ll be provided with a link that you can use in your calendar software or app to keep synchronized your sessions for the course you’re in. You can choose to manually copy the link, or to add it directly to your calendar. For any further details, read the Embedding your Docebo Calendar into your Calendar Software or App as a Learner
section above in this article.