Disclaimer: Some content in this article shows details only available with the new course page. Contact your Administrator for more information.

Introduction

Your platform allows you to view all of your scheduled training activities in your calendar which can then integrate with other applications to help you manage your time effectively and avoid conflicts.

Accessing the calendar

To access your calendar, reach your Main menu, then select the My calendar item. If this menu entry is not listed, contact the platform Administrator. On the main My calendar page, you will find two different types of events:

• E-learning. All of the e-learning courses you are enrolled in and will expire in the selected period. E-learning courses are displayed on the deadline date for the course, if a course has no deadline, it is not displayed in the calendar.
• Instructor-Led Training (ILT). All of the ILT and VILT courses you are enrolled in.

The types of events are color-coded for differentiation. You can choose to view all of the course types or select just the ones in which you are interested using the Filters in the top left corner of the calendar. You can also use the search bar to look for a specific course or session.

On the top right of the page, use the Display view dropdown menu to select whether you want to view a weekly or monthly calendar, or an agenda view. When selecting the monthly view mode, click on the months’ names at the top of the calendar to switch between the months. The dot on top of a month’s name signifies that some courses are scheduled for that month.

If you select the agenda view, you will see your monthly events and their details displayed in a list. The list will be empty if there are no scheduled events for the month. The colored dot next to the course title identifies the course type.

Change the year using the corresponding dropdown menu at the top of the calendar, or export your calendar using the Export button. See more about this option in the next chapter.

Embedding the platform calendar into your calendar

You can add your learning platform’s calendar to your calendar software or app (e.g. Outlook or Google Calendar) by clicking the Export button at the top of the calendar on the My calendar page.

In the window that opens, press the Add to calendar button. You will be asked to open the application that you use for your calendar. When you confirm that the calendar app is installed on your device, the learning events are automatically added to your calendar application.

Please Note! In your calendar app, a new dedicated calendar will be created, and the courses events will not be added to your already existing calendars, but to a new one.

The events are synchronized with your calendar, so, if any changes are made to the courses, they will be reflected in your calendar too. In case future courses are canceled, they will be deleted from your calendar too. You can configure the frequency of the updates directly from the calendar app installed on your device.

If you are using a web version of the calendar, or if you need to manually add the URL to your external calendar, after clicking the Export button, select Copy link. Once you have copied the URL, paste it into your calendar software or app to synchronize your learning events.

For the web version of the calendar, the frequency of the updates is set by the provider and you cannot configure it. The synchronization between the calendar updated in the platform and your calendar application usually happens within 24 hours, but remember to double-check with your provider the frequency of updates.

Notes on embedding the platform calendar

• If you are synchronizing your platform’s calendar with Outlook, you will need to double-check the times for your courses and sessions for Daylight Savings time, as the Outlook calendar might change the times of the sessions. You can also paste the link into your browser and download the resulting ICS file. This can then be uploaded or directly imported to your calendar software.
• For Google Calendar users, please note that in some cases multi-day events may be imported as single-day events.

Adding an ILT session to your calendar

To add a session of an ILT course you are enrolled in to your calendar software or app, while on the course page, click on the ellipsis menu in the top right corner and select Add to calendar. 

In the pop-up that opens, choose between copying the link into your calendar software or app to keep your course sessions synchronized using the Copy icon or adding it directly to your calendar by clicking on the Add to calendar button.