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Managing Training Material Settings and Prerequisites

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Docebo Module
  • Learn
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  • Administrators
  • Instructors

DISCLAIMER: Some content in this article shows details only available with the new course page. As a Superadmin, you can activate the preview of the new course page for your user only, test it, and then activate it for all users. Learn more on the transition to the new course page.

Introduction

Once you've added training material to a course, you can manage the settings.

To do so, access the Training Material tab of a course in which you are enrolled as an instructor or Superadmin. On this page, click on the menu icon in the training material's row in the list, then press Settings from the dropdown menu. In the pop-up box, you can manage a handful of settings for training material.

Training Material Settings

Please Note: The settings available in the Settings menu depend on the type of training material. Some settings will not be displayed, as they are not relevant to the training material. Also, note that the Bookmark option has been moved to the Course Advanced Settings, Score & Credits tab.

Hidden Material

In the Hidden section, you can select the option to hide the training material from learners enrolled in the course. This may be necessary if the training material is no longer relevant to your training needs. Perhaps your company has modified its training plan, or you've uploaded new content. In these scenarios, deleting the material from your platform means you will delete all of the tracking data, thus changing the data and the status of completion for some users. It may be useful to simply hide the material from learners instead.

Additionally, please note that hidden training material will not be counted towards course completion for learners who never view the material. If you have updated a course's content and hidden a training material, it will only count towards course completion if a user completed it before it was hidden. Otherwise, users who are accessing the course after you hid the material will not need to complete this material to complete the course.

Publish (Publishing Time)

If the training material is only relevant to your training plan for a certain period of time, you can set for which dates you want it to be published. Using the From and To boxes in this section, press the calendar icons and choose the publication dates for the training material. After the final date for the publication has passed, the material will then be hidden in the course.

Number of Views

This section allows you to set how many times a learner can view this training material: an infinite amount of times until the learner has completed or passed the training material, or only once.

If you select the option for a learner to view the training material just one time since the number of views is not displayed in the course player, it may be useful to notify your learners about this option before they begin the training material, so they know to pay close attention and take notes, if necessary. In this case, learners cannot go back to view the training material, even if they failed the exam or the course. You will have to manually go into a course's report to reset the training material tracking for that user.

When limiting the number of views, make sure that the number of views is aligned with the maximum number of attempts set in the course properties, Navigation tab.

End Object Marker

The End Object Marker is the last mandatory training material of a course: when a user completes this material, the whole course will be marked as completed, which will be reflected as such in the status and reports. The End Object Marker is commonly used for courses with a list of mandatory training material in addition to optional training materials, to mark the course as completed even if the optional training materials have not been terminated. 

For Instructor-Led Training (ILT) courses, the session will be marked as completed when the user completes the End Object Marker independently from the selected Session Completion option.

Please Note! When configuring this setting, remember that it is not retroactive.

Autoplay

As for SCORM training materials, you can set the autoplay option, so that the next chapter of the Training Material will automatically be launched when the previous one has been completed (for multi-chapter SCORM files).

Dimensions

You can set custom dimensions of video and file training material, as necessary. Simply type in the numerical value of pixels into the text boxes.

Please note! Dimensions are only applied if the material is set to play in inline mode.

Launch Mode

For some training material, you can choose the launch modality, so your learners can view the material in specific ways. Select one of the following options:

  • In line opens the training material inside the player. This option is suggested for content that requires the context of the page or the learner interaction. This play mode is available on desktop only.
  • Lightbox opens the material inside a Lightbox. This option is suggested if you are placing your content in the front or in the center of the page, as this mode greys and obscures the rest of the page content when the training material is playing. It is not recommended for Flash packages. This play mode is available on desktop only.
  • New window opens the material in a new window or new tab in your browser (depending on your browser settings). Suggested if you want the learners to play the content in a new tab or window. This play mode is available on desktop and on tablets.
  • Fullscreen. This option is suggested to limit distractions or to allow learners to quickly switch to other content. This play mode is available on desktop, on tablets, and on mobile. Please note that if you use the fullscreen view mode for xAPI (TinCan), AICC, LTI, and Elucidat training material, it is your responsibility to make sure that the training material sends the tracking data back to the platform in an interval shorter than 5 minutes, otherwise, the platform will not be able to save the tracking for the training material.

If you have enabled the possibility to share the course and the training material link, when a training material is either played in Fullscreen or in Ligthbox mode, the Get Shareable Link option is not visible, since the content overlaps the whole platform page.

Please note: Starting with version 92 of Chrome (opens in a new tab), released on July 20, 2021, the browser prevents iframes from triggering prompts (opens in a new tab) (window.alert, window.confirm, window.prompt) if an iframe comes from a different origin than the top-level page. 

This can cause malfunctions in the execution of some training materials if they make use of the commands mentioned above and are played in lightbox or inline view mode. If you experience malfunctions in your training materials, you can restore the correct functioning in two ways:

  • In the training material edit panel (that you reach from the Training Material tab on the Course Management page), change the Launch Mode option to Fullscreen or Play in New Window 
  • Using the temporary enterprise policy SuppressDifferentOriginSubframeDialogs (opens in a new tab) to revert to the behavior before Chrome 92 (this will be possible until Chrome 95 release)

View Mode (New Course Page)

If you have activated the new course page, the Launch Mode section is renamed as View Mode, and some terms have been updated, as follows.

For some training material, you can choose the view modality, so your learners can view the material in specific ways. Select one of the following options:

  • Inline opens the training material inside the player. This option is suggested for content that requires the context of the page or the learner interaction. This view mode is available on desktop only.
  • Theater Mode (Lightbox) opens the training material in a window in the front or in the center of the page and greys and obscures the rest of the page when the training material is playing. It is not recommended for Flash packages. This play mode is available on desktop only.
  • Stand-Alone Mode. This option displays only the training material on the course page, it is suggested to limit distractions and to allow learners to quickly switch to other pieces of content. This play mode is available on desktop, on tablets, and on mobile. Please note that if you use the fullscreen view mode for xAPI, AICC, LTI, and Elucidat training material, it is your responsibility to make sure that the training material sends the tracking data back to the platform in an interval shorter than 5 minutes, otherwise, the platform will not be able to save the tracking for the training material.
  • New Window opens the material in a new window or new tab in your browser (depending on your browser settings). This play mode is available on desktops and on tablets.

If you have enabled the possibility to share the course and the training material link, when a training material is either played in Stand-Alone or in Theather modes, the Get Shareable Link option is not visible, since the content overlaps the whole platform page.

Please Note! Starting with version 92 of Chrome (opens in a new tab), released on July 20, 2021, the browser prevents iframes from triggering prompts (opens in a new tab) (window.alert, window.confirm, window.prompt) if an iframe comes from a different origin than the top-level page.
This can cause malfunctions in the execution of some training materials if they make use of the commands mentioned above and are played in Theater Mode or Inline view mode. If you experience malfunctions in your training materials, you can restore the correct functioning in two ways:

Setting a Training Material's Prerequisites

For e-learning courses, you can also choose to make training material playable to learners only after they have completed previous training material in the course. Managing prerequisites related to each training material will allow you to require learners to follow a specific order while attending the course.

In order to avoid learners accessing a test before they have completed other training material in the course, you can set those training materials as a prerequisite before the test. Non-accessible training material will be marked with a lock icon. You can also change the order of your training material by dragging and dropping the order of the material in the list on your course's Training Material tab. This is not available for training materials within ILT or VILT course types.

Please Note! When you set a material as an end object marker, be sure that all of the mandatory training materials have been set as prerequisites.

Tips & Tricks

A course can have more than one end object marker. By setting two end object markers, a "test-out" process can be created in the course. For example, two tests can be placed in a course and each test can be set as end object marker. If the first test is passed, the course is marked as completed for the user. However, if the first test fails, the user will need to complete additional training material and pass the second test so that the course can be marked as completed for them.