Introduction
Your learning platform allows you to measure the effectiveness and to prove the impact of learning. You can enable learning evaluation for a selection of courses, send evaluation questionnaires, collect responses and check easy-to read reports, all in an automated way.
This article will guide you through the use of the consolidated report.
Requirements and limitations
- When using Safari, if the Prevent cross-site tracking option is enabled in Preferences → Privacy, the Consolidated report will not load.
Accessing the Consolidated report
To access the Consolidated report, follow these steps:
- Connect to your learning platform as a Superadmin or a Power User with the relevant permissions.
- From the Navigation menu, find the Content and delivery (folder Icon), then select Learning evaluation item.
- Go to the Consolidated reports tab.
Using the consolidated report
The consolidated report is a great way to get a unique report for several courses, or in the case of Instructor-Led Training (ILT) courses, several sessions of the same course. Within the same report, you can capture the performance of the course at a glance.
When you access the consolidated report, you will find all the filters available to you on the left side of the page. To select multiple items, click on each of the items you want to select. You can also look for an item by typing its name in the text field. You can modify your selection by removing items in the field.
Trainings
This is the list of courses for which you have enabled learning evaluation. Select the courses you want to include in your analysis. To include the sessions of a single ILT course in the report, select only this course from the Trainings drop-down menu.
Trainers
Select the trainers (instructors) you want to include in your analysis.
Training company
If your course was provided by an external training provider, you can select the provider for this section.
Start date and end date
Using the calendar, select the timeframe you want to cover with your analysis.
- For ILT/VILT courses, the timeframe includes only sessions whose end date falls within the selected timeframe.
- For e-learning courses, the timeframe includes courses completed by learners within the selected period.
Tip. To ensure accurate results, it is recommended to run the report separately for each course type, either only ILT/VILT or only e-learning, rather than combining both in a single report.
Perimeter
Select the entity for which you want to display the report. This field can be useful if you have more than one entity connected to the same account. If this field is not relevant for you, simply leave the default value All entities.
Training type
Select the course type from the drop-down menu. Select E-learning for your e-learning courses and select In Class/Webinar for your ILT and VILT courses. Both types are selected by default, but you can change the selection by removing either one of them. If you remove both types, the selection will include all course types.
Click on More filters to display the course additional fields and the user additional fields defined on your platform (if any). These fields can be used to narrow down the report perimeter to a specific set of courses and/or a specific set of users.
When you are done choosing your filters, click on the View analysis button to display the report.
Warning: When using the consolidated report, you might encounter an error caused by the number of learners involved in the courses. We do not recommend the use of the consolidated report when including all courses. For better results, limit the use of the consolidated report to one or a few courses. However, you can use the Results comparison report for broader analyses.
Reading the consolidated report
The Consolidated report is made up of a report header and several parts.
The report header contains icons offering multiple options.
- Display comments: The open-ended comments left by the respondents are hidden by default in the consolidated report. Click on this icon to display them.
- Export: Export the report's raw data in a spreadsheet. If a user completed the course before the learning evaluation was enabled, and later accesses the related questionnaire training material, their name, surname, and email will not be included in the exported data.
- Hide/Display benchmark: The benchmark color code is displayed by default
- Download: Download the report as a PDF.
- Print: Print the report.
Scroll down to view the following pages:
Overview
This part displays the average consolidated scores obtained for the different items. You can see the scores for the initial evaluation questionnaire, the follow-up evaluation questionnaire (if you have set up one) and the manager evaluation questionnaire (if you have involved managers in the evaluation process).
On top of the Overview section, you will find 3 global indices. They are calculated based on the following details:
Impact for company:
- Objective achievements
- Actual use
- Impact on the quality or efficiency of the learner’s job (based on the manager’s questionnaire, if available)
Perception by trainees:
- Learner satisfaction from the Initial evaluation questionnaire
- Learner satisfaction from the Follow-up evaluation questionnaire
- Impact on the quality or efficiency of the learner's job (from the learner’s questionnaire only)
Global assessment:
- Average of the two indices
Please note! The details used to calculate these three indices are related to specific questions of the questionnaire. If the user creating or customizing the questionnaire has chosen to remove these questions, then the corresponding indices will not be displayed.
Detailed answers by question
This part displays the detailed consolidated answers to all the questions of the questionnaires. Navigate with the tabs on the right of the page to find the questions in the initial evaluation questionnaire, the follow-up evaluation questionnaire (if you have set up one), the manager’s questionnaire (if you have involved them in the evaluation process) and the trainer’s questionnaire.
Additional information
In the last part of the report, you will find a recap with the average response rate for each part of the evaluation process (initial, follow-up) and each type of respondent (learner, manager, trainer) as well as the total number of users involved.