Introduction

Enrollment links for courses and learning plans are digital pathways that simplify the enrollment process for learners and enhance administrative efficiency. These links, typically embedded in websites, emails or directly in platform widgets, allow learners to automatically enroll in specific content with a click.

Requirements and limitations

• Learners can enroll in courses through enrollment links only if courses are visible in catalogs and if self-enrollments are available.
• Learners can enroll in a learning plan through enrollment links only if the learning plan is visible in catalogs. Even if some courses within the learning plan do not allow self-enrollments, this restriction is bypassed when they self-enroll through the learning plan.
• Enrollment links are not available for Instructor-Led Training (ILT) sessions. When you use enrollment links for ILT courses, however, the user will have to select a session upon clicking on the link and only then will they be enrolled in the session.
• Enrollment links are not supported on Go.Learn, the Docebo mobile app.

Creating a course enrollment link

To create an enrollment link for a course, log in to the platform as a Superadmin. Then, access the Admin Menu by scrolling your mouse over the gear icon in the top right corner of the platform. In the E-Learning section, press the Course management subitem. On the main page of the course management, find the course in the list of courses.

Click on the course description to access the course area, and from the Properties tab, move to the Enrollment Options tab.

In the Course Enrollment Link section, select the option to Enable enrollment links for this course. Now, as the Superadmin, you can share the link wherever you prefer. Learners, on the other hand, will see the Get shareable link button in the top right corner of the course’s player page. They can press this icon, then copy and paste the course enrollment link as desired. If learners press the Get shareable link button on the page of specific training material in the course, they can choose to share the course link or share the link of the training material they’re viewing.

Once someone clicks on the link, if the user is not already enrolled in the course, they will be automatically enrolled with direct access to the course page. If the course is for sale via e-commerce, then a user will be redirected to the course page inside the catalog where they can start the purchasing process.

Please note! If you are using mandatory enrollment additional fields and you share the link with your users, by clicking the link your users will be automatically enrolled in the course without being prompted to fill out the mandatory fields.

If the course enrollment policy is set as Pending admin approval, then the user will be redirected to the My courses and learning plans area, where they will see that the course is locked, but that an enrollment request has been sent to the Superadmin. Once the Superadmin approves the request, the user can access the course. You can send a notification via the Notification app to let users know when they've been approved.

Remember: If you have enabled the Docebo for SAML app in your platform, an automatic redirect to the identity provider is required for an enrollment link to work successfully for courses or learning plans. Otherwise, the user will receive an error message when trying to use the enrollment link. Learn more about managing SAML SSO options.

Creating a learning plan enrollment link

To generate an enrollment link for a learning plan, access the Admin menu, then select the Learning plans option in the E-learning section. On the Learning plans page, identify the plan you want to generate the enrollment link, hover the mouse at the end of its row, click on the ellipsis menu and select Edit.

While in the Properties tab, move to the Enrollment options tab and select the option Enable enrollment link for this learning plan. This action will automatically generate the enrollment link in the Link URL field. Click on Copy to clipboard to distribute it.

The logic governing enrollment and access through enrollment links for learning plans is identical to that which applies to enrollment links in individual courses.

Enrollment links for content in public catalogs

When using enrollment links, you can choose whether they can be applied to the courses and learning plans available in public catalogs, or if learners are restricted to using them only for the courses and learning plans within the catalogs to which they have been granted visibility.

By default, course enrollment links are not usable for the content of public catalogs. To change this setting, access the Admin menu from the gear icon in the top right corner, then select the Advanced settings option from the Settings section.

Access the Advanced options tab and reach the Course enrollment links section and select the option to allow enrollment links to enroll learners in the content of public catalogs.