Introduction

Enrollment links are digital pathways that simplify the enrollment process for learners and enhance administrative efficiency. These links, typically embedded in websites, emails or directly in platform widgets, allow learners to automatically enroll in courses, sessions, and learning plans with a click.

Requirements and limitations

• Enrollment links allow learners to directly enroll in content with respect of the logic of the following options:
  • Visibility in catalogs: the content must be visible in catalogs:
    • Set the course visibility in catalogs, this visibility also impacts session enrollment links.
    • Set the learning plan visibility in catalogs.
  • Self-enrolment: Learners must be able to self-enroll in courses. For learning plans, if some courses within the learning plan do not allow self-enrollments, this restriction is bypassed when they self-enroll through the learning plan.
  • Enrollment policy: If the course enrollment policy is set as Pending administrator approval, then learners will be redirected to the My courses and learning plans page, where they will see that an enrollment request has been sent to the Superadmin. Once the Superadmin approves the request, the user can access the course. You can send a notification via the Notification app to let users know when they have been approved.
  • Maximum enrollment quota: If users attempt to self-enroll in a course using an enrollment link after the max quota has been reached, they will not be able to do so unless you enable the course waiting list.
  • Waiting list: If the waiting list is enabled for a course, then the learner might end up in the course or the session waiting list as described in the article on self-enrollments and waiting lists.
• If the content (course or learning plan) is available for sale via e-commerce, upon clicking the enrollment link, if learners have not purchased the content yet, they will be redirected to the content's catalog page, where they can begin the purchasing process.
• If you are using mandatory enrollment additional fields, upon clicking the enrollment link, learners will be automatically enrolled in the course without being prompted to fill out the mandatory fields.
• If you have enabled the Docebo for SAML app in your platform, an automatic redirect to the identity provider is required for an enrollment link to work successfully for courses or learning plans. Otherwise, the user will receive an error message when trying to use the enrollment link. 
• Enrollment links are not supported on Go.Learn, the Docebo mobile app.

Creating a course enrollment link

To create an enrollment link for a course, log in to the platform as a Superadmin. Then, access the Admin Menu by scrolling your mouse over the gear icon in the top right corner of the platform. In the E-learning section, press the Course management subitem. On the main page of the course management, find the course in the list of courses.

Click on the course description to access the course area, and from the Properties tab, move to the Enrollment Options vertical tab.

In the Enrollment link section, select the option to Enable enrollment link for this course. Click Save changes to complete the action.

Now, as the Superadmin, you can share the link wherever you prefer.

If a course has an enrollment link, when learners click Share on the course page, the Share pop-up that opens shows the Link URL field allowing to copy and paste the enrollment link as desired. When learners click the Share button while viewing a specific lesson in a course, they can choose to share either the course link or the lesson link by selecting Course link or Current lesson link before copying the desired link.

Creating a session enrollment link

Session enrollment links simplify the process of enrolling in sessions for Instructor-Led Training (ILT) courses by allowing learners to enroll with a single click, making the experience easier and eliminating the risk of enrolling in wrong sessions.

To generate a session enrollment link, access the Admin menu by scrolling your mouse over the gear icon in the top right corner of the platform. In the E-learning section, press the Course management subitem.

On the main page of the course management, click on the description of the ILT course to access the course area, then move to the Sessions tab, click on the description of the session for which you wish to create an enrollment link, and finally move to the Details vertical tab.

Enable the option Enable enrollment link for this session. This action will automatically generate the enrollment link in the Link URL field. Click on Copy to clipboard to distribute it.

Click Save changes to complete the action.

Notes on session enrollment links

• If a learner is not already enrolled in a course, using a session enrollment link will automatically enroll them in the course as well unless the session is unavailable. In that case, the learner will not be enrolled in the course.
• Session enrollment links allow users to enroll only in the specific session they were generated for, preventing enrollment in other sessions or multiple sessions at once.
• If the learner is already enrolled in another session of the same course and the option Allow users to change sessions (un-enrolling from a session and self-enrolling into another) in the course properties is:
  • disabled: upon clicking on the session enrollment link they will enroll automatically the session of the enrollment link and unenroll from the session they were enrolled in.
  • enabled: upon clicking on the session enrollment link they will have the possibility to select the session they prefer to enroll in.

Creating a learning plan enrollment link

To generate an enrollment link for a learning plan, access the Admin menu, then select the Learning plans option in the E-learning section. On the Learning plans page, identify the plan you want to generate the enrollment link, hover the mouse at the end of its row, click on the ellipsis menu and select Edit.

While in the Properties tab, move to the Enrollment options vertical tab and select the option Enable enrollment link for this learning plan. This action will automatically generate the enrollment link in the Link URL field. Click on Copy to clipboard to distribute it.

Click Save changes to complete the action.

If a learning plan has an enrollment link, when learners click Share on the plan page, the Share pop-up that opens shows the Link URL field allowing to copy and paste the enrollment link as desired.

Enrollment links validity

By default, enrollment links allow learners to enroll in the content included in the catalogs on which they have visibility. If used to enroll in content not included in one of those catalogs, learners will land on an Access denied page.

This behavior is regulated by the Make enrollment links valid for all available content option, located in the Enrollment links section of the platform’s advanced settings > Advanced options tab, which is deactivated by default.

When you activate the Make enrollment links valid for all available content option, enrollment links can be used by learners to enroll in any content, bypassing catalog membership and visibility settings.

When working with session enrollment links, remember that learners will also be automatically enrolled in the ILT course the session belongs to.