Introduction

Videos are the main frontier of e-learning. This is a major trend that should be considered, as people are generally more engaged when watching a video than when following a slideshow. 

In your platform, you can either upload video training material into a course or the Central Repository, or embed videos from YouTube, Wistia, and Vimeo as training material. This article explains how to embed an external video by using its URL.

Requirements and limitations

• YouTube Shorts are currently not supported.

Uploading a video to the Central repository

Begin by logging into the platform as the Superadmin and accessing the Admin menu from the gear icon in the top right corner. Then, click Central repository in the E-learning section. To create a video training material, press the Add training material button, then select Video from the right panel and click Select to confirm.

On the next page, in the Video tab, select the option to Embed video URL. Then, add the video’s URL in the corresponding text box. Next, add the title and description of the video. You can edit the description text as desired. 

Move to the Additional info tab to add a short description of the video as well as a thumbnail.  Like other training materials, you can choose from a selection of preloaded thumbnails, or upload your own. 

You can also add tags to your training material to improve its searchability in your platform’s global search. If the auto-tagging feature is enabled in your platform, some tags may be automatically generated based on the content of your training material, as understood by your platform using artificial intelligence (note that this only works for English, Spanish, French, German, Italian and Portuguese content). You can edit or remove tags at any time, with a limit of 15 tags per training material and of 32 characters per tag (find out more about taggable content types). Please note that, for security reasons, the platform artificial intelligence does not access private content (that is, content requiring authentication to be accessed) and can thus automatically generate tags only for public content. When uploading private content, we suggest you add tags manually.

When you’re finished, press Save changes. Learn more about how to assign training material to courses.

Adding a video in a course

You can also add URL videos as training material directly to courses.

Begin by logging into the platform and reaching the Admin menu from the gear icon in the top right corner, then select Course management in the E-learning section. On the Course management page, find the course in the list and click on its description to access the course area, then move to the Training material tab. Press the Add training materials button, then select Video/ Record your screen from the dropdown menu. Then, add the video’s URL in the corresponding text box.  

In the Video tab, select the option to Embed video URL. Then, add the video’s URL in the corresponding text box. Next, add the title and description of the video. You can edit the description text as desired. 

Move to the Additional info tab to add a short description of the video as well as a thumbnail.  Like other training materials, you can choose from a selection of preloaded thumbnails, or upload your own. 

You can also add tags to your training material to improve its searchability in your platform’s global search. If the auto-tagging feature is enabled in your platform, some tags may be automatically generated based on the content of your training material, as understood by your platform using artificial intelligence (note that this only works for English, Spanish, French, German, Italian and Portuguese content). You can edit or remove tags at any time, with a limit of 15 tags per training material and of 32 characters per tag (find out more about taggable content types). Please note that, for security reasons, the platform artificial intelligence does not access private content (that is, content requiring authentication to be accessed) and can thus automatically generate tags only for public content. When uploading private content, we suggest you add tags manually.

When you’re finished, press Save changes.

Video completion

Video can only be tracked if the learner watches it on the platform. If the learner watches the video on another site (such as YouTube), the tracking cannot be collected.