Introduction

In your platform, you can use videos from other websites as training material in courses. You can create video training material from certain websites via URL, rather than uploading a file into the platform. These training materials are tracked like regular videos on the platform, meaning a Superadmin can see if a learner did not finish watching the video.

Please note: The video can only be tracked if the learner watches it on the platform. If the learner watches the video on another site (such as YouTube), this cannot be tracked. You can embed videos via URL from Youtube, Wistia, and Vimeo. You can add these videos directly into courses, or from the Central Repository.

Adding the Video into the Central Repository

Begin by logging into the platform as the Superadmin and accessing the Admin Menu from the gear icon in the top right corner. Then, press the Central Repository item in the E-Learning section. To create a video training material, press the Add Training Material button, then select Video from the dropdown menu. On the next page, in the Video tab, flag the option to Embed Video URL. Then, add the video’s URL in the corresponding text box. Next, add the title and description of the video. You can edit the description text as desired. 

You can also add tags to your training material to improve its searchability in your platform’s global search. Some tags may be automatically generated based on the content of your asset, as understood by your platform using artificial intelligence (note that this only works for English, Spanish, French, German, Italian and Portuguese content). You can edit or remove tags at any time, with a limit of 15 tags per training material and of 32 characters per tag (find out more about taggable content types). Please note that, for security reasons, the platform artificial intelligence does not access private content (that is, content requiring authentication to be accessed) and can thus automatically generate tags only for public content. When uploading private content, we suggest you add tags manually.

Next, move to the Additional Info tab to add a short description of the video as well as a thumbnail.  Like other training materials, you can choose from a selection of preloaded thumbnails, or upload your own. When you’re finished, press Save Changes. Learn more about how to push training material into courses.

Adding the Video Directly into a Course

You can also add this type of video training material directly into a course. Begin by logging into the platform and reaching the Admin Menu from the gear icon in the top right corner, then select the Courses item in the E-Learning section. On the Courses Management page, find the course in the list and click on its description to access the course area, then move to the Training Material tab. On the Training Materials page, press the Add Training Materials button, then select Video from the dropdown menu. Then, add the video’s URL in the corresponding text box.  

Next, add the title and description of the video. You can edit the description text as desired. 

Next, you can move to the Additional Info tab. Add a short description for your video as select a thumbnail for it. You can choose from pre-loaded thumbnails, or upload your own. Press Save Changes when finished. Once complete, the video will be available on the course’s Training Materials page. If you want to check the final outcome, switch to the learner view using the corresponding button at the top of the Training Materials page.

Video Completion