On the other hand, Terms & Conditions should outline the rules and guidelines that learners should respect in order to use the learning platform (i.e. not uploading informal learning assets related to specific subjects). Terms & Conditions should primarily focus on Coach & Share and E-Commerce, so learners know which rules to follow when asking questions to Experts, uploading informal learning assets, writing comments on assets, and purchasing courses or learning plans in the platform.
Checkboxes with links to both sets of content appear in the login or registration form, or just after logging into the platform, for those that had already accepted an older version of either one. Learners will also find a link to the Terms & Conditions in their shopping carts and on the Contribute page in their platforms.
Questions & Answers
Who can create and manage privacy policies?
All Superadmins in your platform are able to view, edit and manage all privacy policies. Power Users and regular users have no editing or managing permissions related to privacy policies.
Who can see the privacy policies that I create?
For those using Docebo’s Extended Enterprise app and therefore have set up different subdomains for users to access, you can assign specific privacy policies to specific Extended Enterprise clients, meaning that users in a subdomain assigned to Policy A will only see Policy A, and users in a subdomain assigned to Policy B will only see Policy B. Alternatively, if you as the Superadmin have not assigned a specific policy to any client, those clients will see your platform’s default policy. Refer to this document to learn more about managing privacy policies for your subdomains.
Versions are at global language level. If you update a policy in any language, a new version is created for all languages. Users will have to re-accept the policy, regardless of their platform language. Therefore, if you’re managing a policy that is published in multiple languages, you should update any necessary fields in ALL languages before pressing save and publishing the new version.
Can I create privacy policies for each domain that I’ve created using the Extended Enterprise app?
What if I switch users between branches that are assigned to subdomains with specific privacy policies?
What if I have users in branches that are assigned to multiple subdomains?
- To include all of the information required by the GDPR in their privacy notices and to apply the relevant best practices. You can easily define and maintain security policies that details your organization’s personal data-handling practices in a concise, transparent, intelligible way. Additionally, the policy is easily accessible, should be written in clear and plain language, and can be translated in the user’s own language.
- To provide an effective way to define and maintain policies and procedures for obtaining valid consent in accordance with the GDPR.
Can I create individual privacy policies for my users in different countries?
Privacy Policies can be viewed and accepted via the login page of the Go.Learn app for all learners. Please note that learners will be blocked from accessing their platforms in the app if they do not accept the Terms & Conditions.