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Deploying Docebo Companion using Google Workspace

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Introduction

Docebo Companion is a Web Browser Extension (WBE) that brings relevant learning closer to where work happens. By integrating with the Docebo platform, Companion provides timely, contextual training based on the webpage you’re viewing - helping you access the right knowledge without switching tools. Alongside curated learning materials, learners can also use Harmony search to quickly find answers or discover additional resources directly from the browser. Once logged in, Companion automatically recognizes the page you’re on and surfaces the most relevant content, making continuous learning easier, faster and more natural throughout your day.

Docebo Companion is a two-part system, a set of curated pages configured as spaces and a web browser extension that is connected to your platform.

For organizations using Google Workspace, deploying Companion across Chrome browsers enables you to standardize and centralize this learning experience for your entire user base, ensuring consistent access to contextual training across all managed devices.

Google Workspace is Google's suite of cloud-based productivity tools (Gmail, Drive, Docs, and more) that many organizations use to manage their workforce. When you deploy software through Google Workspace, you're using the platform's centralized management capabilities to push applications and policies to all enrolled Chrome browsers at once, rather than requiring individual users to manually install and configure each extension. This deployment approach ensures that Companion is installed consistently, remains up-to-date, and can be configured with standardized settings across your organization.

In this guide, you will learn how to deploy the Docebo Companion extension to your Google Workspace-managed Chrome browsers, configure the extension settings for your organization, and enable your learners to access contextual training seamlessly from day one.

More information

Deploying Docebo Companion via Google Workspace

First, log into your Google Workspace console (opens in a new tab) as an administrator. Next, in the side menu, navigate to Chrome browser and locate the Apps & extensions entry.

Next, press the Plus icon in the bottom right corner of the screen and, in the resulting pop up menu, choose Add from Chrome Web Store.

In the Chrome Web Store, press the Search by ID text box and enter the following ID:

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The Docebo Companion extension will appear in the window. Next, press the Select button.

Next, the extension configuration screen will appear.

In the extension configuration window, you can alter certain parameters of your Installation policy. For example, choose Force install + pin to browser toolbar in order to automatically install the extension and pin it to the browser toolbar.

Next, in the Permissions and URL access section, change the permissions to Allow all permissions.

Next, press the Save button to finalize your configuration and push the extension to all your users.

Please note: 

  • The Google Workspace user must be signed into Google Chrome in order for the extension to automatically install unless the browser is enrolled as a managed browser.
  • If your organization separates users by organizational units, Docebo recommends adding the extension on the root organizational unit to ensure it is deployed to all users.
  • In most cases, the automatic install is completed within a few minutes. In rare cases, the extension may take up to an hour to appear on the user browser.