The jobs framework helps you to visualize all the current jobs in your organization. It also helps to create the link between jobs and job descriptions
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Jobs table data
The jobs framework lists:
- All existing jobs on the platform (including those owned by no employee)
- The number of active employees associated to each job
- The job description associated to each job - presumed by AI or validated manually
The link / job description
Link creation constraints
- A job has only one parent job description - it may not have one
- A job description can have several child jobs - it can also have none
The job-job description link can be suggested by the AI and then validated manually, or created manually directly.
It is currently not possible to link a user to its job description manually. Two users with the same job will necessarily have the same job description
Link statuses
A job-job description link has 3 statuses:
Validated
The presumption was manually validated, or the user manually selected another job description. A validated link will never be deleted, even if the configuration that generates the presumptions is disabled, even if changes are made to the linked job description, and even if all users who had that job are deleted or edited.
Manually, you can generate a link from a job description in Active or Draft status (but not Archived)
If a job description is archived after being linked to a job, the link will be retained - for the moment we do not offer a warning to alert the user.
Presumed
The data generated up to 3 job description suggestions that can be linked to the job. By default, the link between the job and the most relevant job description according to the data (= the one that appears by default in the table) is assumed to be the one.
A presumption can be generated from a job description in Active or Draft status (but not Archived)
A suspected link is deleted and then regenerated:
- Every night
- When we reactivate the presumption data configuration
- At the end of a Shiva run
If a job description is archived after being presumed to be linked to a job (without the link having been validated), then the link is kept until the next generation of suggestions where this link will be deleted and can no longer be regenerated.
The presumptions are therefore generated on the basis of:
- Jobs not yet associated with a job description with a validated status
- Of all job descriptions with Active or Draft status
Pending
No links were manually validated or assumed by AI.
Export
The export of the jobs framework has two tabs:
- A tab with Jobs (in alphabetical order) - Job description
- A tab with Job Description (in alphabetical order) - Jobs
The export is asynchronous and the same information as in the table
Add jobs from the job description framework
You can view the jobs linked to the job description and edit the information if necessary.
Validated jobs can be deleted
Presumed jobs are displayed in a white tag - they can be deleted or validated..png)
If the job description is validated without touching this section, the presumed jobs are not considered validated.
See job description in the employees framework
If at least one link has been created between a job description and a job held by at least one collaborator:
A new column indicates the job description attached to the employee, in the employees framework as well as in its export.
This column is read-only, the link can't be edited here. If you edit a link in the jobs framework, the job description is automatically updated in the collab repository.
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