Recruitment and selection process

The platform offers a feature to track the Staffing process and the selection of employees for each of your opportunities.

The three features related to staffing presented here are optional and can be activated separately depending on your needs.

Recruitment status for opportunities

Recruitment Status Feature

The feature allows viewing and editing the recruitment status related to the opportunity.

This status is mandatory, among:

• In progress (Default value)
• Not staffed
• Staffed – this can be:
  • In general (without specifying by whom)
  • By an employee present on the platform: they can be active or inactive, but not archived.
  • By an external person: you can then enter the first and last name via free text.

The recruitment status of an opportunity is distinct from its overall status (Active, Draft, Archived). An opportunity marked as staffed will not automatically be archived; this must be done manually.

Persons indicated as having staffed the opportunity will not be notified, neither by email nor on the platform.

Visibility and Editing of Recruitment Status

The recruitment status is shared among all users who have access to Staff a opportunity or the opportunity framework.

This data is only visible on these pages. Employees do not have access to this information on their opportunities pages.

In Staff an opportunity

From the opportunity identity sheet, the information can be edited directly by clicking on the recruitment status.

In the opportunities Framework

In the framework, the recruitment status and the person who staffed the opportunity can be displayed directly in the table, depending on your settings.

A "Recruitment Status" filter allows filtering opportunities by recruitment status (without showing the details of who staffed the offer).

The recruitment status is also visible in the opportunity view window and can be edited via the framework opportunity edit window.

In the export of the opportunities framework, the following additional columns will appear:

• Status: Pending, Staffed, Not staffed
• Staffing date (if the status is Staffed)
• External person: First and last name
• Internal person: First name, Last name, Email
• HRIS info of the internal person (depending on your display configuration): Family, domain, job, city, country

Selection for opportunities

Selection Progress Tab

When the feature is activated, the Staff page offers two tabs:

• Talent Pool – where employees who match (on skills and/or job) or who gave positive feedback are listed
• Selection progress – where employees can now be added and moved through different columns

Candidates can be moved via drag-and-drop or via action buttons by clicking the three dots on each card.

Collaboration

The Selection progress tab is shared among all users who have the right to staff the opportunity.\
However, if users have different visibility scopes, they will only see employees within their scope. For example, if someone has manager-only visibility, only their reportees will be visible, even if other out-of-scope candidates have been added elsewhere.

Note-taking

In the opportunity identity sheet, there is an "Add notes" (or "See notes" if notes exist) button. This is a free-text block where all employees can add/edit information about the recruitment process. The date and author of the last modification appear at the bottom of the window.

 

Adding Candidates

There are two ways to add candidates to the selection progress:

Via "Favorites from Results" feature

Candidates added as favorites are automatically added to the first column of the selection progress.

• If a candidate is later removed from the selection progress, they will also be removed from the Talent Pool favorites.
• Adding someone from the Talent Pool via autocomplete does not mark them as favorite.

Via the search bar

The autocomplete search bar allows adding any active candidate within the user’s visibility scope.

Candidates added to the Selection progress tab are not notified, neither by email nor on the platform.

Export

The Staffing Selection tab provides a dedicated export that comes by default with this tab (no dedicated permission).

This export includes:

• First name
• Last name
• Link to profile
• Working languages (if the feature is activated)
• Selection stage (column name)
• Position (column name)

Tracking the Selection and Staffing Process

In Staff an opportunity

On the homepage

Each opportunity card displays a badge indicating the progress of the opportunity.

• If the opportunity has a recruitment status "Staffed" or "Not staffed," a dedicated badge appears on the card.

Note that these opportunities are finalized; remember to archive them: you can still find them by activating the "Show archived opportunities" switch.

• If the recruitment status is "In progress" but at least one employee is in columns defined as "In process" in the Selection tab, a blue badge indicates the number of employees concerned.

Hover over the badge to see who is in each column.

A "Selection" filter will also allow distinguishing opportunities by progress:

• None: Recruitment status in progress, and no one in the Selection "In process" columns
• In progress: Recruitment status "In progress" with at least one person in the "In selection" columns
• Process completed: Recruitment status "Staffed" or "Not staffed"

 

On the Talent Pool tab of Staff an opportunity results

• If an employee has been staffed and/or is positioned in one of the "In process" columns of one or more opportunities, the results card will mention it and allow clicking through to the respective opportunities.

 

On the Selection progress tab of Staff an opportunity

If an employee has been staffed on another opportunity, a banner will indicate this so you are aware that the employee is likely no longer available.

This is only an alert: the employee can still be positioned on other selection pools or marked as staffed on other opportunities.

 

In Manage a Career

On the homepage

Each employee card displays a badge indicating whether the employee has been staffed or is in the staffing process.

• If staffed on at least one opportunity (active or archived), a dedicated badge appears.
• If not staffed but in "In process" columns in the Selection tab of at least one other active opportunity, a blue badge indicates the number of opportunities concerned.
• If neither staffed nor in selection, no badge appears.

A dedicated "Selection" filter allows isolating these three employee categories based on status.

To simplify usage of the homepage, if an employee is both staffed AND in process for other opportunities, only the staffed status is displayed here. For more details, refer to the results page.

 

In Results

Clicking on an employee card shows details of opportunities on which they have been staffed or are in selection:

• All opportunities on which the employee has been staffed, whether active or archived
• All active opportunities with recruitment status "In progress" where they are also in process. Archived or finalized recruitment status opportunities (Staffed or Not staffed) are not shown as they are no longer considered relevant for the employee.