The skills framework enables you to monitor and customize your organization's skill dataset. This is the Next Skills Paradigm framework KB to be read if your organization has been migrated onto it.
Thanks to your skills framework, you can easily and efficiently manage your company's skills and clearly view your entire skills dataset.
Your employees can freely express all their skills on their profile . These skills are processed and added to the repository by the 365Talents teams to be taken into account by the platform, so that it can offer your employees suggestions for relevant skills and opportunities.
An automatic update of the skills framework
These skills are integrated at your own pace. You have control over the personalization of your organization's skills dataset. This dedicated space allows you to analyze and organize each piece of information declared by your employees or HR admin, imported or extracted from your opportunities, by assigning parameters to it and choosing whether or not to activate it in your repository.
As soon as a user or a HR admin enters a new skill (i.e. a skill that is not already present in the skills repository), it will be qualified and validated by 365Talents.
Following processing by 365Talents, this skill will be integrated into the next update of the reference framework as a new skill group or a version of an existing skill group.
During the process, if the nature of the skills is dubious, it may be put on hold for clarification. Before any integration into your framework, this skill will be validated with you.
In order to provide you with the most comprehensive skills framework possible, other skills can be integrated into your skills framework to ensure optimal matching quality. These skills can be skills extracted from your opportunities or related skills to existing competencies.
Those skills can be easily distinguished in the dataset thanks to their source.
Your skills organized according to your needs
Language choice
Your platform being multilingual, a drop-down menu allows you to display skill groups in the language of your choice. The category translation is not affected by this option.
To help you understand the status of your company's skills framework, the skills framework is organized into two separate pages.
The active skills page presents skill groups, which have been processed by 365Talents, integrated into the platform and have at least one of the three visibility attributes in the platform.
The inactive skills page (those with no visibility attributes in the platform) is located in a separate tab, next to the Active Skills tab. These are often extra-professional or sensitive skills, which should remain on employee profiles, but should not be suggested to employees or taken into account in other platform features.
They are therefore neither suggested, nor used in matching, nor visible in statistics, nor in the skills search in Find an Expert and Staff an Opportunity. They are not extracted from resumes.
However, they can only be found in the profile skills search bar if they are entered in their entirety. If so, they will always be suggested last in the list.
View the skills integrated into your dataset
All the skills in your dataset used in your platform are accessible on the active skills page.
Each skill is actually a group composed of:
a reference, one of the skill versions set as a "head" for the group, there's one skill head in each language
versions, numerous duplicates by language in each skill group can be found.
Example : my platform hosts English and French languages, the "Project management" skill group has got 1 reference per language:
Project management in English
Gestion de projet in French
2 english versions:
Project management (set as the reference)
Project planning
3 French versions:
Gestion de projet (set as the reference)
Conduire un projet
Accompagnement de projet
Any skill group version can be set as a skill group reference, there can be only one reference per language.
All the labels of the skill groups (Reference) that make up the dataset are listed. For better readability, duplicates (Versions) are not visible.
Skill groups are displayed in a datable detailing for each group:
The label of the skill group corresponding to the reference skill defined at the level of your platform;
The lowest level of category to which the group has been assigned;
The number of unique collaborators who declared at least one of the versions of the skill group;
The skill's group visibility attribute;
The skill's group tags;
The number of active job descriptions (whose skills have been manually validated) to which the skill is attached.
The integration date: the date on which this skill group was integrated into the framework at the first place;
The source, wether the skill group:
Employee : was created following a collaborator declaration on the platform;
HR Admin : was created following the creation of a skill by a cartographer in the platform's skills repository;
Extracted from your opportunities : was created following its identification by 365Talents among the opportunities on the platform;
Related skill : was created because it was relevant or necessary to the reference system, following the identification by 365Talents of the presence of a similar skill (synonym and/or translation attached to a skill group);
Imported : was created following its import onto the platform at the customer's request (standardized or specific repository). It is not possible to filter on a specific label of imported source.
A skill group source is defined from all the versions sources composing it, following a precedence rule with priority:
If at least one version has an Imported source → the group source is Imported
otherwise, if one version has a HR Admin source → the group source is HR Admin
otherwise, if one version has an Employee source → the group source is Employee
otherwise, if one version has an Extracted from opportunities source → the group source is Extracted from opportunities
otherwise the source is Related skill
Find a skill
To find a skill group, you can perform a search that displays a filtered view of the results of the search keywords.
When a search is entered, all results among the corresponding references are displayed by default.
By unchecking the "Show references only" box, you will also display all versions that match the keyword entered, in every languages of your platform.
The "Type" column then indicates the type of skill: reference or version. In the case of a version skill, the reference to which this version is attached is specified, as well as a link to the group of this skill.
It is not possible to modify the attributes of a version.
See a skill group details
Clicking on the name of a reference or the "view" action link displays a modal which groups together all the information relating to the skills group:
At the top of the modal, information relating to the sources and the number of unique users having declared at least one of the versions of this group.
An "Edit" link allows you to display the skill group editing modal.
The main information of the group in the selected language (Reference name, description as well as all versions and the number of unique users who declared it)
The specific attributes of the skill group (associated category, tags, visibility criteria)
Active job descriptions validated manually referring to this skill group (a link to the job descriptions is available to the user with rights to access the job description repository).
If a skill version has different labels, you can select the desired label by clicking on the corresponding skill's dropdown arrow. Changing the label of a skill group's reference will update the group's reference.
Organize your skills with categories and tags
You can easily browse skills in your repository by selecting the desired categories, tags. Category filters allow you to isolate skills related to subcategories, as well as skills directly related to parent categories, by clicking the "/Category X - Other" option.
Skills associated to active job descriptions are automatically displayed in the data table.
You can perfectly mix several filters in order to obtain the expected list of results.
Managing skills tags and categories can be done by editing the skill.
Manage categories
You can manage your skill dataset categories by clicking on the Category filter and the link "Manage categories". The drop down in the referential displays only categories with linked skills.
The categories modale allows you to create, modify, delete your categories and subcategories. Creating a new category will automatically create it in every language of your plateform. You can check and edit the translation by selection the desired language in the modale.
It is not possible to delete a category with linked skills.
Manage tags
You can manage your skill tags by clicking on the Tags filter and the link "Manage tags".
The tags modale allows you to create, modify, delete your tags. There is no limit in number of tags.
The list of employees for a skill
By clicking on the number of employees who have declared a skill, you will obtain a certain amount of information that will allow you to better understand the skill in question: the employee's function, their field, their department, their unit... You can also open employee profiles directly from this employee list. This information will allow you to better categorize and process your skills.
Manage your skills
Create a skill from the skills dataset
You can create skills directly from your administrator area.
By clicking on the Create a skill button, a form allows you to choose the name of the skill you wish to create (ideally a skill contains less than 50 characters, it should not exceed 200 characters). In order to guarantee the consistency of the skills repository, it will be qualified and processed by the 365Talents teams before being imported into your repository during the next update.
If this new skill is integrated as a version of an existing skill group in your platform, it will inherit the attributes of the group (category, visibility, tags, etc.).
Edit a skill
You can edit a skill from the edit form, which opens from the Actions menu or the view modale.
With this form you can, by language available on your platform:
Select the skill to display as the skill group reference. To do this, you can choose from all the versions available for the group.
Changing the label of a skill group will not change the label of the associated version declared by a collaborator on their profile.
The new selected label will be:
Visible in the skills framework and used as the label for the skills group,
Used in analytics,
suggested when adding a skill to an opportunity or employee profile when an employee enters a known version of that skill
All versions of a given group are visible only in the skill's edit and visualization modals. Their active/inactive status (attribute sets), category, and tags are linked to the group to which they belong. When you edit a group's category, tags, or attributes (by individual or mass editing), the change automatically refers to the values of its versions.
You can also change for the skill group:
Specify the description for this skill. This description will be displayed when the skill is suggested to a collaborator, for example in the skill suggestion modal (up to 4000 caracters). If the configuration allows it.
Set a description of proficiency for each level (up to 4000 caracters). If the configuration allows it.
The category (mandatory);
Tags (optional);
Visibility attributes (attributes that allow a skill to be suggested, in matching or statistics).
Please note that these changes are applied to all versions of the same skill group.
After a skills framework update and for each new integration it is recommended:
To check the category assigned to it by the AI
To check the visibility attributes of the skill (by default, any new skill will be integrated into all 3)
Assign the desired tags (no tags are applied to a new skill)
Edit multiple skills
You can edit multiple skills at once using the mass skill edit form.
On the page of your choice, select the skills you are interested in, then click Bulk Edit.
An edit form opens, displaying the list of skills you are about to edit. You can make bulk edits here.
Category : To change the category of selected skills, simply select the new category in the corresponding field. This category will apply to all selected skills.
Tags : you can make 3 types of modifications:
Add to existing: regardless of the tags held by the selected skills, you will add the tags you enter in the field to all the skills in the selection (the skills keep the tags they already hold);
Replace existing: with this option, you replace the tags attached to the selected skills with the selection of your choice;
Remove from existing: This option allows you to remove one or more tags from the selected skills, without affecting the other tags attached to the skills.
Visibility attributes (same process as tags).
Choose visibility for each skill
In your platform, a skill can be:
Active : This is part of the skills repository and is used in your platform's features. To be active, a skill must have at least one of the three visibility attributes (suggested, in matching, in statistics).
Inactive : Not part of the skills repository and not used in your platform's features. It does not have any visibility attributes. It is isolated in the inactive skills tab and remains visible on users' profiles.
There are three attributes of your skills usage that will allow you, when you deem it necessary, to define precisely where active skills are taken into account in your platform:
May be suggested
Skills with this attribute can be automatically suggested to employees: by email, in the conversation block, in suggestions in forms for adding skills and abilities.
Conversely, skills that do not have this attribute will not be suggested to collaborators. However, they can be found in the search bar for adding skills to your profile, in the skills filter of Find an expert and Seize an opportunity, and they can be extracted from CVs and LinkedIn profiles.
In the manual skill suggestion feature, it is still possible to suggest skills whose suggestable attribute is not checked (it is the responsibility of the person suggesting to choose skills suited to the profile of the users concerned).
In the matching
Skills with this attribute can be:
used in matching and visible in the matching explanation on the employee and manager side (also visible in the skills radar if enabled)
manually assigned to opportunities;
Conversely, skills lacking this attribute cannot be used for matching, nor assigned to opportunities.
We do not recommend changing the matching behavior to avoid disrupting the proper functioning of automatic opportunity suggestions.
In the statistics
Skills with this attribute will be visible in the analysis pages:
in the Skill Search and Skill Statistics page galaxy (and associated exports)
in the treemap and graphs of the Top and trends page (and associated exports)
in the skills filter on the Skill Gaps page
Conversely , skills that do not have this attribute will not appear in these pages or in associated exports.
To be active, a skill must have at least one of the three attributes listed above.
On the Active Skills page you can see the skill attributes in the Visibility column :
in green , skills with the three attributes
in gray , skills with less than three attributes (hover over to see details).
Make skills inactive
If you consider that a skill should not be part of the repository, you can make it inactive:
either from the edit form, by deleting the 3 attributes;
either from the table, by checking the skill(s) that interest you and clicking on Other actions > Make inactive .
An inactive skill does not disappear from the employee's profile, however it will no longer be visible in analytics, nor be suggested to other employees and will not be used for matching with opportunities.
Inactive skills are listed in the Inactive Skills tab.
You can make multiple skills inactive in a single action: by selecting multiple skills the Other actions > Mass edit menu appears.
If you change your mind, you can quickly and easily reactivate one or more skills by clicking the Make Active button on each skill, or in Other Actions by selecting multiple skills on the Inactive Skills page.
Some skills may be useful in some features of your platform, but not in all. In this case, it may be worthwhile to examine the visibility attributes in detail and see if the skills are interesting to suggest to collaborators, relevant for matching, and to show in statistics, rather than making them completely inactive.
Export your data
The Export button allows you to export the skills displayed on each page.
Depending on the user's rights, the export can be simple or detailed.
The simple export retrieves all filtered head skills in the selected repository language. In this export, the selected filters affect the nature of the exported data.
If the "Show only references" is deselected, the export will contain any skill (reference or version) matching the search and filters criteria. For performance matters, the number of users is not available in the export, in that context.
The full export retrieves all skills (references and versions) in all the framework languages.
Each export includes the following data:
Skill: name of the skill
Type: reference (used as group label) or version
Skill reference: the version's skill reference
Skills reference: Reference name if this skill is a version (available in the full export and the simple if the "Show only references" is deselected)
Category (n): each category level
Languages: languages of competence
Tags: all tags associated with this skill
Number of job descriptions: number of job descriptions the skill is linked to
Job descriptions: titles of job descriptions the skill is linked to
Can be suggested: visibility attribute to yes or no
In matching: visibility attribute yes or no
In statistics: visibility attribute yes or no
Number of employees: who have declared this skill
Source type: source origin of the skill
Source name: the customized label of the imported skill
Description: description of the skill
Integration date: date on which the skill was integrated
Lemma ID: technical identifier of the skill
Concept ID: technical identifier of the skill group
The skill framework export duplicates skill rows by language, so the Number of collaborators column shows the same number of declarations for each language.\ For example, if a user declares the skill "Project management" and the platform has two enabled languages, then the declaration appears on both the French and English rows.
For more accurate insights about skills statistics, please refer to the Skills Statistics page.
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