Skills framework OSP

Your employees can express all their skills freely on their profile. These skills need to be processed and added to the referential to be taken into account by the platform, so that it can offer your employees suggestions for relevant skills and opportunities.

You are in control of your company's skills referential. A dedicated area lets you quickly analyze and process each piece of information declared by your employees, assigning it parameters and choosing whether or not to add it to your referential.

Organize your skills according to your needs

To help you understand the status of your company's skills referential, the Skills page is organized into 3 tables:

• The skills in your skills referential: these are the reference skills (i.e. the duplicate heads), which are active (have at least one of the three visibility attributes in the platform), and which you have already validated.
• Skills and versions: in this tab, you'll find details of all the skills on your platform, whether versions or reference skills. They are active and have already been validated.
• Skills to be validated: these are all the skills created by employees, which you need to validate before taking them into account in the platform. The category and language are presumed by the AI. As long as they remain to be validated, they cannot be suggested to collaborators, nor used in matching, nor visible in your statistics.

Inactive skills (which have no visibility attributes in the platform) can be found in a separate tab, next to the Active Skills tab. Inactive skills are skills that you have processed (validated), but which are not part of your skills referential. These are often extra-professional or sensitive skills, which should remain on employee profiles, but should not be taken into account in the platform's other functionalities, and above all should not form part of the company's skills referential.

💡If a skill is neither to appear on profiles nor to be used by the platform, we recommend deleting it completely.

Validate skills in your referential

• Check the language(s) of the skill
• Check category
• Validate competency visibility attributes (by default, it will be integrated with the 3)

ℹ️ The AI automatically suggests a category and one or more languages for each skill to be validated. The platform has already done some of the work, so all you have to do is check and validate!

Once these operations have been completed, to add the skill to the referential, you need to tick the skill and click on Integrate to referential. You can add several skills at the same time, selecting as many as you like.

💡The skill can also be validated from the edit form, in Actions > Edit. This allows you to choose which attributes the skill should have (if you want to give it all 3, there's no need to go through this mode; by clicking on the Global Integrate button, it will automatically have all 3 attributes).

As long as a skill has not been validated (i.e. integrated into the referential), it is classified as Other in the employee profile. It is not suggested to other employees, nor used during matching, nor shown in statistics.

Remove incorrect or inappropriate skills

You can delete skills that have no place on the platform, either because they are inappropriate for a professional context, or because they are the result of input errors (truncated text, incomprehensible text, etc.).

ℹ️ Deleted skills are also deleted from the employee's profile.

To delete skills, select them using the checkboxes on their left, click on Delete and then confirm the deletion a second time. You can also delete skills individually by clicking on Delete opposite each skill.

Make skills inactive

If you consider that a skill should not be part of the referential, but you don't want it to disappear from the profiles on which it has been declared, you can make it inactive:

• either from the editing form, by removing the 3 attributes ;
• or from the table, by ticking the skill(s) you're interested in and clicking on Other actions > Make inactive.

 

Inactive skills

ℹ️ If you change your mind, you can simply and quickly make one or more skills active again by clicking the Make active button on each skill, or in the Other actions by selecting several skills on the Inactive skills page.

Some skills may be useful in certain functionalities of your platform, but not in all. In this case, it may be worth looking in detail at the visibility attributes and seeing if the skills are interesting to suggest to collaborators, relevant for matching and to show in the statistics, rather than making them completely inactive.

Manage your skills

Create a skill from the skills referential

You can create skills directly from your administrator area.

By clicking on the Create a new skill button, a form allows you to choose the name (ideally, a skill should contain fewer than 50 characters and no more than 200 characters), category, language(s), tags and visibility of your skill. You can also add a description that will be visible by hovering your mouse over the skill name in the referential.

Depending on the configuration of your platform, the description may or may not be displayed on the profile pages.

💡The text of the description is systematically displayed in the language in which it was written, regardless of the platform's language settings.

By default, when a new skill is created, the 3 visibility attributes are always checked.

You can edit a skill from the edit form, which opens from the Actions menu for each skill: from this form, all fields can be modified.

ℹ️ The version edit form is a little different: it doesn't allow you to modify the visibility (the three attributes that can be suggested, in matching, in statistics), tags and category of the version, as these depend on the reference skill. To modify a version's visibility, tags or category, you can open the reference edit form directly from the version edit form.
 

French Basics is a version of French. To change the visibility of this version, you need to change the visibility of its French reference. The French editing form is available in the Type column, by clicking directly on French.

You can access the reference form from the version editing form.

Edit multiple skills

You can edit several skills at the same time using the skills mass editing form.

On the page of your choice, select the skills you're interested in, then click on Bulk edit.

 

An editing form opens, displaying the list of skills you are about to modify. You can mass-edit:

• the category: to modify the category of selected skills, simply select the new category in the corresponding field. This category will apply to all the skills selected.
• languages: you can make 3 types of changes:
   
• add to existing: regardless of the languages held by the skills selected, you will add the languages you enter in the field to all the skills in the selection (the skills retain the languages they already have);
• replace existing: with this option, you replace the languages held by the selected skills with the language selection of your choice;
• remove existing: this option allows you to remove one or more languages from the skills selected, without affecting the other languages held by the skills.
• tags (same as for languages).
• visibility attributes (same as for languages).

Delete a skill

There are several ways of deleting skills:

• in the skill edit form
• from the Actions for each skill in the referential
• by selecting one or more skills in the referential and clicking on Other actions > Delete.

 

You can easily delete several skills at once.
 

If the skill to be deleted is a reference and has versions, you can choose to delete the versions at the same time as the reference.

Choose the visibility for each skill

In your platform, a skill can be :

• active: it is part of the skills referential and is used in your platform's functionalities. To be active, a skill must have at least one of the three visibility attributes (suggestable, in matching, in statistics).
• inactive: not part of the skills referential and not used in your platform's functionalities. It has none of the visibility attributes. It is isolated in the inactive skills tab.

Active skills

There are three attributes for using your skills, which will enable you, when you deem it necessary, to define precisely where active skills are taken into account in your platform:

Suggested to employees
Skills with this attribute can be automatically suggested to employees :
 

• by e-mail
• in the conversational block
• in the suggestions on the forms for adding skills and appétences.

Conversely, inactive skills are therefore neither suggested to users, nor used in matching, nor visible in statistics, nor in the skills search in Find an Expert and Staff an Opportunity. They are not extracted from resumes.

However, they can only be found in the profile skills search bar if they are entered in their entirety. If so, they will always be suggested last in the list.

In the manual skills suggestion function, it is still possible to suggest skills whose suggestable attribute is unchecked (it is the responsibility of the person suggesting to choose skills that are appropriate to the profile of the users concerned).

Used in matching

Skills with this attribute can be :

• used in matching and visible in the matching explanation on the employee and manager side (also visible in the skills radar if activated) ;
• manually assigned to opportunities;

Conversely, skills without this attribute cannot be used for matching, nor assigned to opportunities.

Used in statistics

Skills with this attribute will be visible in the analysis pages:

• in the skills search and galaxy on the Skill statistics page (and associated exports)
• in the treemap and graphs on the Skills trend page (and associated exports)
• in the skills filter on the Skills Gap page

Conversely, skills that do not have this attribute will not appear in these pages or in the associated exports.

ℹ️ To be active, a skill must have at least one of the three attributes listed above.\

ℹ️ All your skills have none of the three attributes when they are included in the skills to be validated. If you don't want to go into the details of their visibility in the platform, you can validate them as they are: in this case, the platform will assign them all 3 by default.

In the Skills referential and Skills and versions tabs, you can see the skills attributes in the Visibility column:
 

• in green, skills with all three attributes;
• in gray, skills with less than three attributes (mouse over to see details).

Inactive skills

Inactive skills have none of the 3 attributes. They are therefore neither suggested, nor used in matching, nor visible in statistics. They are not extracted from LinkedIn resumes and profiles. They can, however, be found in the skills search bar in the profile and in the skills search in Find an Expert and Staff an Opportunity (only if entered in full, and never positioned first in the suggestion list).

Language, category and job description filters

You can easily browse skills in your repository by selecting the desired categories, tags, or associated job sheets. The category filters in the versions tab allow you to isolate skills related to subcategories, as well as skills directly related to parent categories, by clicking on the option "/Category X - Other".

ℹ️ The category filter allows you to isolate skills linked to sub-categories, as well as skills directly linked to parent categories, by clicking on the "/Category X - Other" option.

The list of collaborators for a skill

By clicking on the number of employees who have declared a skill, you will obtain a certain amount of information which will enable you to better understand the skill in question: the employee's job, their field, department, unit... You can also open employee profiles directly from this employee list. This information will enable you to categorize and process your skills more effectively.

Skill reference or version

The Type field indicates whether the skill is a reference (head of a group of duplicates or a single skill) or a version.

When it's a version, you'll find the skill reference directly in this field. By clicking on it, you can modify the information of the reference skill.

Versions are only visible in the Skills and versions and Inactive skills pages. Their active/inactive status (attribute sets), integrated/to be integrated status, category and tags are automatically linked to the head: they cannot be modified and automatically follow those of the head. When you modify the category, tags or attributes of a head (by individual or mass editing), this automatically changes the values of its versions. Language, name and description remain specific to each version.

In duplicate management :

• When you duplicate skills, the versions take on the category, tags and attributes of the head in the duplicate group.
• When you split a version, the version keeps the category, tags and attributes of the head to which it was attached.
• When you change the head of a duplicate group (or delete the head), all versions keep the category, tags and attributes they had.

Simply export your data

The Export button lets you export the skills displayed on each page. Filters affect the export on each page.

Each export includes the following data:

• skill name
• description
• status (integrated or not integrated)
• each category level
• language(s)
• tags
• number of job description linked
• titles of linked job descriptions
• visibility (the three attributes suggested, in matching, in statistics)
• type
• number of collaborators with the skill
• the reference in each language (only in the Skills referential page export)
• reference (only in Skills and versions, and Inactive skills pages).