The purpose of the user engagement dashboard is to enable administrators to monitor and take action on the engagement levels of their platform's employees.
Monitoring collaborators' engagement includes:
- Assessing and understanding current engagement status
- Comparing the current situation to a set target
- Breaking down results based on the organization's key data points (e.g., Domain, Family, Additional Properties)
- Refining results for a more specific population
- Implementing corrective actions
At 365Talents, employee engagement is tracked through four key performance indicators (KPIs):
- Have users created their profiles? → KPI: Percentage of active/inactive users
- Do users have quality profiles? → KPI: Percentage of profile relevance levels
- Are users logging into the platform? (number of logins) → KPI: Percentage of unique visitors logged in over the past three months
- Are users updating their profiles? → KPI: Number of users who have modified their profiles in the last three months
All displayed data is calculated live (please consider a few minutes delay).
Studied Population
By default, all collaborators on the platform are included, excluding:
- Archived users
- Users with disabled admin search status
- Inactive users (for the Profile Relevance Score and User Activity pages)
- Any potential restrictions on the user's scope
Filters
Filters allow users to select a more specific population scope and save these selections. The selected filters recalculate the values displayed on the page. Each set of filters can be saved as search favorites.
Learn more about search favorites.
You can create up to 30 search favorites to easily find your favorite searches.
Once you have applied at least one filter, a new "Save the search" button appears to the right of the filter bar.
When you click on "Save the search", a modal appears and allows you to define the name of your search.
The defined name is limited to 70 characters
If you do not define a name, the favorite will take the default name (multiple favorites can have the same name).
Searches are ordered by descending creation date.
When you save a search and then modify the current filters, you remain on the saved search tab.
Likewise, if you select an old search and then modify the filters it contains on the current page, you remain on the same tab.
→ Saved favorites are not affected if you change a filter on the page.
Sharing a favorite
On each search, a “Share” action is available.
When clicked, it saves the page URL to the clipboard, and this URL contains all the search parameters - it can then be sent to another user - via email or an external messaging tool - so that they can access the same search.
Search sharing takes into account :
the recipient's visibility perimeters
the filters to which they have access.
If you share a search that includes mobility status X, and a visibility scope open to all, to someone who does not have access to the mobility status filter and who has a managed-only visibility scope, the latter will see the search applied without the mobility status filter and on their managed scope only.
→ In summary:
There is no risk of data leakage through sharing, but you must keep in mind that we are sharing search criteria and not results → they may vary from one user to another, even if they share the same search.
Active Users Tab
Focus on activated users.png)
At any given moment, admins can view the number of active users in relation to the total number of users on the platform, along with a donut chart that visually represents this distribution.
The overall objective set for the KPI is reiterated, accompanied by a progress bar indicating the achievement status of this goal.
A button is available to send an invitation to activate their profiles to all inactive users within the selected scope.
Clicking this link opens a modal that displays the number of affected users and includes a button to confirm the email dispatch.
Note: Only users within the selected scope whose admin status allows for email reception (notif sending = on) will be included in the email send-out.
The email sent is a standard invitation template for the platform, dispatched immediately without follow-up reminders.
Active Users Distribution Table by Selected Pivot Criteria
The distribution of active users is displayed based on the values of the selected pivot criteria and any applied population filters:
- Rank
- Criterion Name
- Active Population for the Criterion
- Inactive Population for the Criterion
- Total Population
- Percentage of Active Population to Total Population
The values are sorted in descending order based on the ratio column. For an alternative complete detailed view, users have the option to export the data.
Clicking on a value redirects to the collaborator reference with the selected filters applied.
- Active Users → Pivot Criterion + Active Users Filter
- Inactive Users → Pivot Criterion + Inactive Users Filter
- Total → Pivot Criterion
To ensure the links are clickable, users must have access to the collaborator reference, and the pivot data must be authorized as a filter for them.
Export
The export consists of two tabs.
The export includes the selected KPI, pivot criterion, and the chosen filters. The values are sorted alphabetically based on the pivot criterion name.
Tab 1:
- Export date
- Applied filters
- Total filtered population
- Number of active users
- Percentage of active user population
- Percentage of the goal achieved
Tab 2:
Contains data table information with the following fields:
- Criterion name
- Active population for the criterion
- Inactive population for the criterion
- Total population
- Percentage of active population relative to the total population
The values are sorted alphabetically by the pivot criterion name.
Tab 3: (under specific rights profile and user data permissions)
Contains data the employees details table information with the following fields:
- Employee's Client ID
- Employee's Name
- Employee's Surname
- Employee's Email Address
- Employee's HR Manager
- Employee's Activation Status = Activated/Not activated
- Employee's Family
- Employee's Domain
- Employee's Country
- Employee's City
- (Any additional client property the user is authorized to access)
Profile Relevance Tab
Focus on Profile Relevance KPI.png)
At any given moment, users can view the number and percentage of individuals with relevant profiles (combining both TOP and GOOD categories) compared to the total number of active users on the platform. Progress bars visually represent this distribution by profile level.
The overall objective set for the KPI is reiterated, accompanied by a progress bar that indicates the current achievement status of this goal.
A button is available to access information on relevance criteria and receive tips on how to improve these scores.
Distribution Table of Profile Relevance by Selected Pivot Criteria
The distribution of users is displayed according to their profile relevance levels based on the selected pivot criterion and any applied population filters. The table includes the following columns:
- Rank
- Criterion Name
- TOP Profile Population
- GOOD Profile Population
- TO IMPROVE Profile Population
- TO BUILD Profile Population
- Total Population
- Percentage of Population with Relevant Profiles (GOOD + TOP)
The values are sorted in descending order based on the ratio column. For an alternative complete detailed view, users have the option to export the data.
Clicking on a value redirects to the collaborator reference with the following filters applied:
- Top Profile → Pivot Criterion + Profile Relevance = Top
- Good Profile → Pivot Criterion + Profile Relevance = Good
- To Improve Profile → Pivot Criterion + Profile Relevance = To Improve
- To Build Profile → Pivot Criterion + Profile Relevance = To Build
- Total → Pivot Criterion
To ensure the links are clickable, users must have access to the collaborator reference, and the pivot data must be authorized as a filter for them.
Export
The export contains two tabs
The export considers the selected KPI, the pivot criterion, and the chosen filters.\
Values are sorted alphabetically by the pivot criterion column name.
Tab 1 :
- Export date
- Applied filters
- Total filtered population
- Number of individuals with relevant profiles (GOOD + TOP)
- Percentage of individuals with relevant profiles (GOOD + TOP)
- Percentage of the goal achieved
Tab 2 :
- contains the data table information with the following fields:
- Criterion Name
- TOP Profile Population
- GOOD Profile Population
- TO IMPROVE Profile Population
- TO BUILD Profile Population
- Total Population
- Percentage of Population with Relevant Profiles (GOOD + TOP)
Tab 3: (under specific rights profile and user data permissions)
Contains data table information with the following fields:
- Employee's User ID Client
- Employee's Name
- Employee's Surname
- Employee's Email Address
- Employee's HR Manager
- Employee's "Profile Completion" = Top profile/Good profile/To improve/To build
- Employee's Family
- Employee's Domain
- Employee's Country
- Employee's City
- (Any additional client property the user is authorized to access)
The values are organized in alphabetical order based on the pivot criterion name.
Active Users Activity Tab
Focus on Activity KPI.png)
At any given moment, users can view the number of unique users who have logged into their profiles in the past three months, as well as the number of unique users who have manually updated their profiles at least once during the same period.
Additionally, the percentage of the total population that has logged in at least once in the last three months is displayed in relation to the overall number of users on the platform.
The overall objective set for the KPI is reiterated, accompanied by a progress bar indicating the current achievement status of this goal. A button is available that provides tips on how to improve these scores.
Distribution Table by Selected Pivot Criteria
The distribution of users is displayed based on their profile relevance levels according to the selected pivot criterion and any applied population filters. The table includes the following columns:
- Rank
- Criterion Name
- Number of unique users who logged in during the last three months
- Number of unique users who updated their profiles in the last three months
- Total Population
- Ratio of logged-in users
The values are sorted in descending order based on the ratio column. For an alternative complete detailed view, users have the option to export the data.
Please note that the values in the table are not clickable.
Export
The export consists of two tabs.
The export includes the selected KPI, pivot criterion, and the chosen filters. The values are sorted alphabetically based on the pivot criterion name.
Tab 1 :
- Export date
- Applied filters
- Total filtered population
- Number of unique users who logged in at least once in the last three months
- Number of unique users who updated their profiles at least once in the last three months
- Percentage of users who logged in at least once in the last three months
- Percentage of the goal achieved
Tab 2 :
Contains the data table information with the following fields:
- Pivot Criterion Name
- Number of Unique Users Who Logged In During the Last Three Months
- Number of Unique Users Who Updated Their Profiles in the Last Three Months
- Total Population
- Ratio of Logged-In Users
Tab 3: (under specific rights profile and user data permissions)
Contains data table information with the following fields:
- Client User ID Client
- Name
- Surname
- Email Address
- HR Manager
- Depending on the export page:
- User Activity Page:
- Login: "Login Activity" = last login date
- Edit: "Edit Activity" = date of last activity
- Family
- Domain
- Country
- City
- (Any additional client property the user is authorized to access)