Staff an opportunity

Homepage

Scope of available opportunities

Access to the page is managed by right profile.

The scope of available opportunities is defined by the opportunities multiscope

If the user has “Owner” access but is not the owner of any active opportunity → the page will be hidden from the navigation.

Tabs

The page is divided into different tabs.

• A “For you” tab listing:
  • Opportunities marked as favorites. Favoriting is done via the pin tab and allows opportunities to be displayed at the top of the list in this tab, making them easier to find.
  • Opportunities for which the user is the owner. These are sorted by showing open positions first, then missions, then job profiles, then training programs.
• A tab for each opportunity category.
  • Each tab is displayed if it contains at least one opportunity, active or archived, that the user is allowed to view.

Search bar and filters

A search bar allows filtering opportunities within the current tab. It searches in the following fields:

• Opportunity name
• City
• Country
• Opportunity Client ID
• Owner’s first and last name

In the opportunity category tabs, a filter bar also allows you to restrict the scope according to your criteria.

A toggle also lets you display archived opportunities.

Matchings are no longer calculated for archived opportunities. However, you can still access the results to view positive feedback and the selection tab.

Badges

Each opportunity card displays different badges to provide an overview of the essential information related to staffing each opportunity:

• Number of matchings
• Number of positive feedbacks
• Number of automatic applications from the platform
• Number of people currently in the selection process
  • This information is only displayed on the homepage for active opportunities that have not yet been staffed. However, you can still access it by opening the details of staffed or archived opportunities.
• If the opportunity has been staffed: Avatar of the employee who staffed the opportunity

The data in the badges do not take into account mobility/language status pre-filters that may have been applied to the page.

Results page

Opportunity Information

Opportunity Identity Card

The opportunity identity section indicates:

• Its title
• Its type
• The city and country if they exist
• Their client ID if it has been provided
• Their recruitment status (if the feature has been activated)

Opportunity Details

Clicking on the opportunity's identity card will take you to its details. The following information is provided:

• The title
• Description
• The city
• The country
• The start date
• The end date
• The activation date
• The referent
• The link to the video (simple link in the header, or embedded)
• The additional properties that have been set up to appear

Users visible in the results

The scope of users that can be visible in the results can be restricted depending on the visibility configuration, defined by the multiscope

The results are divided into two sections:

• Relevant matches: These are ranked by descending matching score (this score is not displayed on the interface). These results only take into account "Skills" and "jobs" matching contexts.
• Users who did not match but gave positive feedback

For each of these users, the card will indicate:

• If there is an AI match
• If the opportunity was manually suggested (at least once)
• If the employee has provided feedback, and if he has not provided any, it indicates if he has already viewed the opportunity (i.e. accessed its details - open modal - in his opportunities page).

If the collaborator provided feedback less than 7 days ago, a "New" icon appears to indicate this to the user. This icon is not correlated with whether the manager has already seen the collaboration in the results.

If the Selection feature is enabled and the employee is already in the selection process for other active opportunities, you will also see this information and have access to the corresponding list of opportunities.

Available filters

Employees filters

These are filters relating to employee attributes (Family, job, city, etc.) These filters are customizable according to your needs

Collaborator vs. Opportunity Filters

There is also a section of filters relating to the opportunity:

• Matching - Yes or No (Those who do not match but are found in the results are those who gave positive feedback)
• Manual suggestion : This filter is displayed if at least one manual suggestion has already been sent on the platform (not necessarily on the opportunity you are currently staffing)

This filter does not allow you to group together all the employees to whom you have sent a manual suggestion: they must also match and/or have given positive feedback - and therefore be present in the initial results scope for us to find them.

If you want to see all collaborators who received a manual suggestion, use the history export

• Feedback - options are:
  • Recent positive response: positive feedback was given less than 7 days ago
  • Other positive responses: positive feedback was given more than 7 days ago
  • Negative feedback
  • No feedback but viewed. This means the employee has accessed the opportunity details, either from their suggested opportunities tab or from the other opportunities tab.
  • No feedback and no consultation. The employee did not open the details of the opportunity, from anywhere.
• Favorite : This filter is displayed if the results favorites configuration has been enabled.

Pre-filter on mobility status

We can pre-filter the results to only have employees whose mobility status is considered interesting (in general, this will concern the status "open to mobility")

When enabled, the results are pre-filtered based on this mobility status

The counters (number of matches and positive feedbacks) available on the home page as well as on the weekly notification email, take into account all employees, even those whose mobility statuses are outside the pre-filter.

Pre-filter on working languages

You can also pre-filter the results to only have employees whose working languages ​​correspond to the language in which the opportunities are written.

See match explanation

For each employee who matches, we access their matching explanation, as well as the radar.

The match explanation is identical to that found in the opportunities pages for employees, except that the various elements concerning skills, professional interests and development wishes cannot be edited.

Favorite searches

You can create up to 30 search favorites to easily find your favorite searches.

Once you have applied at least one filter, a new "Save the search" button appears to the right of the filter bar.

When you click on "Save the search", a modal appears and allows you to define the name of your search.

• The defined name is limited to 70 characters

• If you do not define a name, the favorite will take the default name (multiple favorites can have the same name).

• Searches are ordered by descending creation date.

When you save a search and then modify the current filters, you remain on the saved search tab.

Likewise, if you select an old search and then modify the filters it contains on the current page, you remain on the same tab.

→ Saved favorites are not affected if you change a filter on the page.

Sharing a favorite

On each search, a “Share” action is available.

When clicked, it saves the page URL to the clipboard, and this URL contains all the search parameters - it can then be sent to another user - via email or an external messaging tool - so that they can access the same search.

Search sharing takes into account :

• the recipient's visibility perimeters

• the filters to which they have access.

If you share a search that includes mobility status X, and a visibility scope open to all, to someone who does not have access to the mobility status filter and who has a managed-only visibility scope, the latter will see the search applied without the mobility status filter and on their managed scope only.

→ In summary:

There is no risk of data leakage through sharing, but you must keep in mind that we are sharing search criteria and not results → they may vary from one user to another, even if they share the same search.

Exports

The page offers two exports:

The simple export lists all the collaborators found in the results:

• Those who have matching from Skills and/or Job context
• Those who do not have a match but have given positive feedback

The history export lists all employees who have had an interaction with the opportunity. This interaction can be:

• A match (at this point in time)
• Having been suggested the opportunity by email
• Having the opportunity suggested manually
• Have provided feedback (positive or negative) on the opportunity
• Having applied to the opportunity
• Having viewed the opportunity, i.e. having opened the modal to access its details, by clicking on the card from its opportunities page, or by clicking on a link received by email

The user cards can show the following data. Some of them can be hidden for some users, depending on your set up.

• Avatar

• First name and last name

• Family

• Domain

• Job

• City

• Country

• Contract

• Mobility status

  

Selection progress tab

The behavior of the page is described here

Manual suggestion of opportunities

The right to access manual suggestion offers three options:

• Batch : we can send grouped suggestions to any user whose profile we have the right to see (active, in our scope, public if we do not see private ones, etc.)
• Single : Individual suggestions can be sent to users who are in the results
• None : suggestions cannot be sent.

Only one suggestion is allowed per sender - recipient - opportunity trio.

→ Several senders can suggest the same opportunity to the same recipient (But a warning will be displayed)

→ The same sender can suggest several opportunities to the same recipient

→ The same sender can suggest the same opportunity to several recipients

Batch suggestion

Step 1: Selection

The scope of available users to receive an opportunity manual suggestion is customizable with the multiscope

Autocomplete allows you to find employees by name, first name, and email.

Step 2: Verification

On the second part of the modal, the collaborators have an associated status:

• Green sticker: everything is OK
• Yellow sticker: employees have already received a suggestion from someone else: they can still be notified again.
• Gray dot: it can be one of the following reasons :
  • the employee has already provided feedback on the opportunity
  • the employee is outside the matching criteria
  • the employee has already received a suggestion for this opportunity from the same user

For each user, we display:

• His avatar
• His first and last name
• His family (if the set up allows the user to see this data)
• Its domain (if the set up allows the user to see this data)
• His job (if the set up allows the user to see this data)

Group suggestion do not exclude collaborators who do not have access to the opportunity tab

Step 3: Message and validation

The third part of the modal presents the user with the wording of the body of the email for manual suggestions of opportunities.

Collaborators whose mobility status has the "Send notifications by email" option disabled, AND/OR the admin status "Opportunity suggestions email" AND/OR whose admin status has the "Notif sending" option disabled will not receive an email, but they will have the suggestion visible on their platform.

Individual suggestion

The link will be displayed if the collaborator:

1. did not provide timely feedback AND
2. has access to the opportunity in their Thinking Aid tab AND
3. has not already received a suggestion for this opportunity from the same user

The link goes directly to the third part of the modal, so you can directly write the personalized message.

What happens after a suggestion is sent ?

Email for the employee

If the employee meets the various eligibility criteria, they will instantly receive an email informing them of the suggestion.

Featured in the opportunities page for the employee

Suggested opportunities are highlighted in the dedicated section