An employee's profile page centralizes essential information about their professional journey, acting as a hub that connects individual aspirations with the organization's needs. It allows the employee to showcase their technical skills, career aspirations, interests, and both professional and personal experiences. In doing so, they create a comprehensive representation of their expertise, talents, and ambitions.
For managers and HR, this page becomes an essential tool for talent identification. For colleagues, it fosters connections based on shared interests or complementary skills, thus enhancing cross-functional collaboration and mentoring.
Automatic translation of the profile - Translate the page into the user's interface language
Left Section
Personal information block
Employees can customize their profile avatar and introductory phrase, if they want.
The following information is automatically filled based on the user's available data :
Domain, Family, Job, City, Country, Email
Manager and HR emails
Mobility status The mobility status is an attribute on the employee profile that reflects their openness to internal mobility. It is selected from a configurable list, tailored to each organization's needs.
Commonly used values include: - Actively looking - Open to opportunities - Not open to mobility
Depending on rights settings, the mobility status can be made visible to: the employee only (on their own profile), their manager, HR, all users.
Depending on the configuration, employees may or may not be able to update their own status via the "Edit profile" action. If this permission is not granted, the status can only be updated in two ways:
import via data feeds
manual entry by an administrator from the employee framework
Availability calendar The availability feature allows retrieving a calendar for each team member, showing their future available or busy slots along with the type of occupancy. With this information, we want our clients to be able to staff their projects. Besides the "classic" search on Find an Expert, clients can specify the dates and hours needed for their project and filter results to match collaborators with availability that aligns with these criteria.
Working languages The working languages are asked to the employee so that they are suggested the opportunities in the correct language.
Chat and visio contacts
We allow one link from the list below. This link will be accessible from the Staffer search results page, Find expert, and the personal info section of the profile. You can configure a link to call colleagues from the client's preferred video tool, selecting from Teams or Webex.
Custom Block Allows employees to express their availability and interests for working on projects outside of their primary role, and display their choices in a dedicated section of their profile.
On the staffing or manager side, this information helps to find those employees in Find an Expert.
Skills blocks
Skill blocks may display differently depending on the platform configuration.
My job profile
If the linkage of employees to their job description is activated, then the "My Job Skills" section appears, containing all the skills linked to the Job profile of the employee. These skills are those linked by your organization to the employee's job description.
This block is systematically displayed for the employee, and depending on configuration, for third-party users.
Job skills are translated into the user's interface language. If the employee changes his language, these skills are replaced by the skills in the new language.
The replaced skills are not deleted: they are moved to the "My Other Skills" section where the employee can manually delete them.
It is possible, depending on configuration, to display a link opening a consultation view of the general information of the job description and the Matching explanation (only for the employee).
A link "Manage my job skills" opens the My Skills page focused on the employee's job skills.
My other skills
We display the skills declared by the collaborator in this block. These skills can be fully managed by the employee.
A link "Got to My Skills" opens the My Skills page focused on the employee's job skills.
Adding a new skill
A Call to Action "Add new skills" opens the add a new skill modale where the employee is suggested relevant skills matching is profile's experiences, current skills and is able to declare new one thanks to an autocomplete search field, if the configuration allows it.
On our own profile, clicking on a skill drop down displays several information.
Skill description If a description has been set for this skill in the skill framework, it will be displayed here, in the user's interface language while hovering theicon.
Skill level description
It is possible to display - Depending on configuration of the platform - a description by skill level. This description is displayed by clicking on the icon next to the employee rated level. This description is to be set in the skill editing modal of the skills framework.
Rated Level and comment This is the level self-declared by the employee on this skill. The employee can edit this self rating on the fly. If needed they can also add a text comment on this self-rating that will be only visible to managers or granted users.
Clicking the "Add a comment" button opens a modal allowing the employee to enter a comment relating to the skill (no character limit). They can also edit and delete this comment.
Expected Level
For a skill from the job description and if this skill has an expected level, a caret (▾) indicates the expected skill level as outlined in the job description for the employee.
This level is displayed by default on the employee's own profile, and on a third party's profile if the user is the employee's manager or has the right to view their feedbacks.
Validated Level
This is the most recent validated level by the employees's manager. This level is displayed only to the employee himself and their's managers.
Professional interest This means that this is skill that employees wish to utilize in their position and professional responsibilities. Declaring one of their skills as a career preference will allow it to be taken into account when calculating matching opportunities for internal mobility, assignments, and job descriptions.
Wish for development\ Wish for development are the skills the employee wishes to improve or develop. Stating a desire to develop one of their skills will allow it to be taken into account when calculating matching with training opportunities.
Find a training If the platform contains trainings, this link opens an opportunity search into the Opportunities feature, based on the selected skill. Alternatively, if configured on the platform, it can open a search into your own LMS.
Experiences' links
Displays the experiences in which the employee have used/acquired/reinforced the skill, to prove and assess their level of expertise.
Clicking on "Add to an experience" opens a modale where employees can view or add this skill to their one of their experiences. In this context, "Delete" means to break the connection between the skill and the experience, without actually deleting the skill or the experience.
Delete Employees can delete skills they have previously declared if this skill is not presently linked to his profil by his job description.
Assessment skills block
Prismo
Prismo is a French soft skills assessment platform. Our integration aims at allowing 365Talents users to launch a test straight from their 365Talents profile; they will then assess their soft skills on the Prismo platform, and go back to 365Talents afterwards. Once they have completed a test, we send soft skills suggestions to users, and we store tests results to display them on their 365Talents profile.
AssessFirst
AssessFirst is a soft skills assessment platform, 365Talents integration aims at allowing users to launch a test straight from their 365Talents profile. Users will assess their soft skills in an AssessFirst iframe so they don't have to leave 365Talents app and will finally be able to directly declare the skills detected through the tests into their profile.
Once enabled a block appears on the left-hand side of user profiles, called "AssessFirst Tests", it displays the 3 available tests : Swipe, Brain and Drive.
My resume block
Employees can generate their CVs from their profile page by selecting the information they want to display: experience, skills, summary, etc. Each piece of information is customizable, creating a fully personalized document tailored to each need. It is also possible to hide specific information: skill level, validated or assessed skills, summary. The CV can also be anonymized.
Information can be prioritized to suit the recipient.
Thanks to drag and drop, all CV information can appear in the order of their choice, highlighting the most important information for each recipient.
You always have the option of offering different templates and CV extraction formats: discuss this with your customer success manager. And as a manager, you can still freely generate the CV for each of your employees.
Sources' block
In the profile, the collaborator can use sources that:
are used to help automatically fill in their profile (documents, LinkedIn, other external sources)
can be downloaded and used by other users (documents)
show that information has been imported from an external source (HRMS, internal company system)
The first is a funnel that indicates to the user the level of relevance of their profile and, if applicable, the missing criteria needed to reach the next level.
Profiles to develop and to build:
Good profiles:
When the user reaches the exemplary profile, a message replaces the funnel:
This block also pushes notifications to the user. These notifications can be of several types:
For the user to complete their profile:
Skill suggestions
Invitation to declare or describe professional experiences
Invitation to link skills to certain experiences
Invitation to upload your CV
Information on a skill level validation held by a manager...
Experiences blocks
The experiences in the profile are used to provide essential information for understanding the profile by managers and HR, but also for AI, to suggest and presume skills.
There are 7 types of experiences:
4 mandatory: professional experience, certifications, professional training and academic training
3 optional: missions (particularly used for consulting firms), events (participation in events, conferences, etc.) and extra-professional experiences (volunteering, associations, etc.)
There is no limit to experiences number.
In each experience, a title and a start / end dates are mandatory (the granularity goes from the year to the day, and it is not mandatory to fill in all levels of granularity). By checking the box "This is my current position" (or equivalent in other types of experience), there is no need to give an end date.
The description is highly recommended since it allows skills to be extracted, which will be presumed in the matching with the offers and suggested to the employee for declaration.
It is possible to link skills to experience ; skills are suggested based on text entered by the user (see here for more details).
When an employee opens an existing experience to edit it, skills are already suggested based on the text present in the description. By modifying the description, it is possible to generate a new extraction, and the extracted skills change except for those already selected. In any case, the user can then go to the search bar and enter other skills that may not have been suggested by the AI.
The user can directly indicate their proficiency level for the skills they associate with an experience.
This helps giving context to a specific experience. Mention can be done on all types of experiences except certification.
The mentioned collaborator will receive a notification with the possibility to add the collaborateur to another experience, reject or block the mention.
Example : User A mentions User B on an experience
B's avatar is displayed by default on A's experience
B receives a notification that he has been mentioned in this experience. He can then click on:
"Yes”: sends the user back to the platform to mention A on another experience
"No": returns the user to the platform
"I do not want to be mentioned on their profile": B's avatar now only appears for A on their experience
→ B will appear for everyone on A's experience, unless B clicks "I do not want to be mentioned on their profile" on the notification received
Rule regarding mention notification sending to avoid infinite loop and spam
#1 - Non-proliferation→ If Person 1 mentions Person 2, then Person 2 mentions Person 1, Person 1 does not receive notifications because they have already mentioned Person 2 on one of the experiences in their profile
#2 - Entire profile→ This rule overrides the entire profile. If Person 1 mentions Person 2 on experience A and Person 2 receives a notification, then if Person 1 mentions Person 2 on experience B, Person 2 will not receive notifications because Person 2 is already mentioned on Person 1's profile.This rule has no time limit.
Adding a project to the experience allows you to specify what you worked on within an experience (especially if the position was held for a long time, or if it is relevant in understanding the employee's career path and know-how). The project behaves like an experience (name and dates required, description, related skills, etc.).
Adding media in experiences
Media in experiences are the good way to showcase exeperiences, projects with documents representing the job done, the certificate granted or savoir faire. Certains de nos clients ont besoin de mettre en valeur leurs expériences et projets avec des éléments qui représentent le travail effectué, la certification obtenue, leur savoir faire.
Different types are allowed :
Links: URL required, title required, no preview.
Videos: You can add videos via a link (you do not import a video directly)
Documents: PDF, PPT, Word - no preview
Images: JPEG, PNG, etc. Anything that is browser-readable. Show a preview in the profile.
Add, edit, and delete media on an experience or project
In the experience editing or creation form, 2 buttons at the bottom of the page allow you to add media or a link/link to a video.
Add Media : Clicking Add Media opens a dedicated space in the form to enter a title (required) and add media (required) via drag and drop or the file browser. The media is saved when you validate the entire experience. The same goes for projects.
Add a link : Clicking Add a link opens a dedicated space in the form to enter a title (required) and add a link (required). The link is saved when you validate the entire experience. The same applies to projects.
Media titles and links should not exceed 200 characters and are truncated in the profile if too long.
Multiple links and media can be added per experience with maximum 9 images or 6 links.
Each time the user clicks Add Media or Link, the corresponding fields in the form open. Once the maximum size is reached, the buttons are no longer displayed.
Edit media
When editing an experience, the associated media/link fields open for editing and can be modified. They are validated when the entire experience is validated. In the case of media, it is possible to modify the title, and/or the media (by clicking on the small trash can to delete it and insert another).
Delete media
When editing an experience, a Delete button appears in the media section of the form. To confirm the deletion, you must confirm the changes to the entire experience.
View media
Image : Preview with title. If the title is too long, it is truncated and displayed in full in the viewer. Clicking on it opens the image in full size in the viewer. If there are multiple images in the experiment, you can navigate between them. Documents are also displayed in the viewer: you can click on a link to open them. A summary of the images/documents is displayed at the bottom.
Documents (Word, PPT, PDF): the browser reader opens in a new tab (with download potential depending on the client and browser)
Link : Displays below images/documents. Clicking on it opens the link in a new tab.
By default, a maximum of 3 images/documents + 1 link are displayed. You must click on See more to display all the links, and open the viewer to see all the documents.
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icon next to the employee rated level. This description is to be set in the skill editing modal of the skills framework.
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