Thanks to course equivalencies, you can mark one or more courses having the same value as equivalent to one another, so that the learners enrolled into them just need to complete one of them to complete them all.
Use Case Scenario
Course A is set as equivalent to Course B and Course C, and a user is enrolled in all of the three courses. Once Course A is completed, the user will automatically be marked as having completed Course B and Course C as well with no need to go back to complete Course B and Course C later.
Please note that for Course B and Course C, the training material statuses (not yet started, in progress, or complete), as well as session completion status, will not change, and the user will not receive a final score for these courses. If the user is not enrolled in all the equivalent courses but has completed one of them, once he or she will be enrolled in one of the others they will be automatically marked as completed.
Setting Up Course Equivalencies
To configure equivalent courses, access the Admin Menu by clicking the gear icon in the top right corner. Then, click on the Course Management item in the E-Learning section. Find one of the courses you want to create an equivalence for in the list of courses, click on its description and, once in the course area, move to the Properties tab. Click on Advanced Settings and select the Equivalencies vertical tab.
Click on Add Equivalencies and first select the relationship between the course you are configuring and its equivalent ones. The available options are:
- Source course. When the source course is completed, all of the target courses linked to it are also marked as completed. Source courses are not marked as completed when any target course they are linked to is completed.
- Target course. These courses are marked as completed when one of the source courses they are linked to is completed. If a target course is completed before a source course they are linked to is completed, the source course is not marked as completed.
- Mutual equivalencies. The course you are currently configuring will be listed and considered as an equivalent of the course in the list. This setting will be applied in the Equivalences tab of the properties of both courses. When there is a mutual equivalence between two or more courses, once the status of one of the courses is set to Completed, it is no longer possible to change the status of any of the courses to a different value.
Select the relationship between the courses and click Next to proceed.
Select one or more equivalent courses, then click Select to confirm your choice.
The equivalent courses are now listed in the Equivalencies table, and, from now on, they are marked as equivalent to the course that you’re configuring. You can change the Equivalence Type by hovering your mouse up to the end of the course row, then clicking on the ellipsis button and selecting the Change Equivalence Type option.
In order to remove an equivalence, select the Remove option of the ellipsis menu. Please note that this action is not retroactive. Once a course is marked as complete, this will not be undone if you delete the equivalence.
Notes on Equivalencies
- You can configure up to 30 equivalent courses.
- If you set two courses as equivalent, and a learner completed one of the two courses before you configured the equivalence, then the equivalent course to the one already completed will not be marked as completed too.
- If you set two courses as equivalent, and Learner A is enrolled in both of them, and Learner A completes one of them (and thus the equivalent course too), and you delete the course actually completed by Learner A, the enrollment in the other course (the one for which the completion has been set by the equivalence) is removed.
Power Users and Equivalences
Power Users with permissions on courses can configure equivalences only among the courses they manage as resources. If a Superadmin set up an equivalence between a course that the Power User manages as a resource and a course that they don't manage, that Power User will no longer be allowed to configure other equivalences for that course. If so, the Equivalences tab shows a Visibility Restriction banner, and the Add Equivalences button is disabled.
Completion of Mutually Equivalent Courses
Let's say that course A and Course B are marked as equivalent courses with the Mutual Equivalence option. Here follow the possible scenarios leading to the completion of both courses:
- Upon enrollment. If a user is enrolled in Course B after completing Course A, Course B will be automatically set as completed.
- Upon course completion. The user is enrolled both in Course A and in Course B. Whether he/she completes one of the two courses, both of them will be marked as completed.
- When the user accesses one of the training materials in the course. The user is enrolled and has completed both Course A and Course B. If the status of one of the courses is changed to something different than Completed, as the user accesses one of the training materials assigned to the course, the equivalence immediately sets the status of both courses back to Completed.