Learning Analytics is a closed and protected network, meaning only registered members can access the platform.
Members and accounts are managed in the Administration section of the platform composed of two pages: People and Roles and Permissions.
Note: On the Learning Analytics platform, Members refers to people who have a Learning Analytics account and use the platform, whereas Users refers to learners whose learning actions and environment yield the data found on the platform.
While referring to members on the Learning Analytics platform, Viewers designates all members who are not administrators
This article is a guide on how to create and manage members in Learning Analytics.
Creating a New Member
To create a new member, sign into the platform as the administrator, go to the People page and press New Member in the top right corner of the page. Fill in the member’s email address, first name and last name and choose the member’s Role. Roles are explained in the Roles and Permissions section of this article. Click on Create to complete the creation process.
The new member will receive an email as a confirmation of the registration. The email includes a link for the configuration of the member’s password
Editing a Member’s Details
Members are managed on the People page where you will find a table listing all of the Learning Analytics members. You can look for a specific member by typing the first three characters of the member’s name in the search bar at the top of the members list.
To edit a member’s details, sign into the platform as the administrator and go to the People page, find the member you want to edit, click on the ellipsis icon at the end of the member’s row and select Edit. You cannot edit your own account. In the pop-up box, operate your changes and press Update.
The Status column indicates if the member is Active or Inactive. You can change the member’s status simply by clicking on the Active/Inactive item. While you cannot delete a member, you can switch a member’s status from Active to Inactive to deactivate the account.
Roles and Permissions
When you create a new member, you need to assign them a Role. That means, deciding what Permissions the member will have. Members with different permissions will be able to view different branches and groups. This is managed on the Roles and Permissions page where you will find a table listing all the roles that you have already created, their creation date and their last update. At any time, you can rename a role by clicking on the ellipsis icon at the end of the role’s row and selecting Edit. In the pop-up box that opens, enter a new name and press Update to complete the process.
Creating a New Role
To create a new Role, go to the Roles and Permissions page and press on New Role in the top right corner of the page. In the pop-up box that opens, enter the Role’s name and click on Create to complete the process. The new Role is now listed in the table on the Roles and Permissions page.
Configuring a Role
To configure the Role’s permissions, find the role in the table on the Roles and Permissions page, click on the ellipsis icon at the end of the Role’s row and select Edit. On the Role Configuration page that opens, , you can select the Branches and the Groups that the selected role has the permission to view. As a result, the data visibility and the branches and filters groups of this members will be restricted to the users included in those Branches and Groups.
To select Branches, , go to the Branches item and choose Select. In the right panel, you can select the branches that you want the selected role to have the permission to view. Drill down to find branches or type in the name of a branch in the text area. Once you find the desired branch, click once on the checkbox next to the branch’s name to select the branch or click twice on the checkbox to select the branch and all of its sub-branches. Press Confirm to complete your selection.
To select Groups, go to the Groups item and choose Select. Select groups by flagging the checkboxes next to their names and press Confirm to complete your selection.
Note: if you have selected branches containing A, B,C,D users and Groups containing C,D,E and F users the resulting visibility will be for users A,B,C,D,E and F. This means that the two permissions add up.
Deleting a Role
To delete a role, find the Role you want to delete in the table on the Roles and Permissions page, click on the ellipsis icon at the end of the row and select Delete. Please note that you cannot delete a role when one or more members are associated with this role. If you try to delete a role assigned to at least one member, you will get an error message and the role will not be deleted. You can edit the members’ roles from the People tab and assign them to a different role to be able to delete the selected role.